Clinical Research Coordinator Associate

California, United States
02 May 2019
End of advertisement period
02 Jul 2019
Contract Type
Full Time

The Stanford Center for Sleep Sciences is comprised of research, clinical and educational programs geared to advance the field of sleep medicine and improve patient care. As the birthplace of sleep medicine, Stanford has driven considerable growth in sleep research and treatment. The center is internationally renowned, and recognized for outstanding patient care and innovative sleep medicine research. We work to improve coordination among the various specialties involved in treating patients with sleep disorders and other sleep issues.

The Division of Sleep Medicine within the Department of Psychiatry and Behavioral Sciences at Stanford University is seeking a Clinical Research Coordinator Associate. The Clinical Research Coordinator Associate will work closely with the physicians and staff at Stanford Primary Care and the Stanford Sleep Medicine Center in Redwood City to ensure that patients are properly enrolled in the project, receive complete information about their tests and procedures, have their data from their tests and outcome measures properly collected, and are provided access to their results. This individual will be involved in all aspects of patient care in the project and will be responsible for consenting patients, tracking the patients and their outcomes, and collecting and transferring samples and data in a secure and quality-assured manner. This individual will work closely with the Principal Investigator and research administrative staff to ensure the project is meeting goals. 

Due to the nature of research being conducted, candidates can expect to work several afternoon/evening shifts starting at 1:30PM and ending by 10PM at the Sleep Center's Redwood City location.

Duties include:

  • Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
  • Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
  • Coordinate collection of study specimens and processing.
  • Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
  • Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
  • Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct. 
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
  • Participate in monitor visits and regulatory audits. 

* - Other duties may also be assigned


  • BA/BS degree
  • Project management in a university, research or medical center environment 


Two-year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  •  Knowledge of medical terminology.


Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred. 


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.

Additional Information

Schedule: Full-time
Employee Status: Regular
Requisition ID: 82789