Programs Assistant

Pennsylvania, United States
23 Apr 2019
End of advertisement period
23 Jun 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

The University of Pennsylvania’s program in Asian American Studies (ASAM) was established in Fall 1996 as a result of joint student, staff, and faculty efforts. An interdisciplinary program that offers a minor and a broad range of courses and activities, it explores the historical and contemporary experiences of Asian immigrants and of persons of Asian ancestry in North America. The Latin American and Latino Studies (LALS) Program was established in Fall 1988 also as a result of joint student, staff, and faculty efforts. LALS is an interdisciplinary program that offers a major and a minor with a broad range of courses, spanning the study of the history, arts, languages, cultures, societies, politics, and/or regional organizations of Latin American and Caribbean countries as well as Latino communities and individuals in the United States.’

Assist in all the daily administrative operations of the ASAM/LALS programs under the supervision of the Associate Director. Responsibilities include, but are not limited to: provide administrative support for faculty, including arranging meetings and coordinating calendars; organize and supervise program events, including lectures, conferences, fellowships and award competitions; participate and assist in the organization of the open house and new student events; website and social media management; supervise and coordinate travel arrangements for visitors and faculty as requested; submit Concur and Ben Financial requests; represent the programs in all capacities.

This is a 10-month limited service position.

High School Diploma and 3 years to 5 years of experience or equivalent combination of education and experience is required. Bachelor’s degree preferred. Must have the ability to work with work study students; excellent analytical and organizational skills with the ability to multi-task and meet deadlines required; experience in managing budgets; must have excellent communication and interpersonal skills; computer proficiency (Windows, Word, Excel, Filemaker); web skills desired including Photoshop and Illustrator. Knowledge of Concur and Ben Financial desired.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.