Marketing, Communications and Public Relations Specialist
Population Health Management Office (Marketing, Communication & Pub Rel. Spec)
This position requires participation in occasional early morning, evening and weekend activities
The Marketing, Communication & Pub Rel. Specialist provides administrative, communications, and marketing support to the PHMO. Under the direction of the Director, Marketing Communications, this position provides administrative support to ensure the smooth and efficient operations of marketing and communications projects and also produces and assists in producing a variety of marketing and communications materials for events, websites, marketing campaigns, publications, provider engagements and multimedia projects.
Communications & Engagement Project Production and Management
Contribute to employee engagement by planning and implementing an internal communications program that includes: Monthly employee newsletter. Serve as editor-in-chief of monthly PHMO PULSE employee newsletter by identifying and researching relevant topics, soliciting employee-driven content, producing new content and tracking employee engagement. Organizational intranet. Proactively identify opportunities to enhance intranet content and update content and news as needed. Social media. Build and maintain a twitter, facebook and/or blog presence for PHMO and that complies with Duke Health privacy standards and improves employee engagement. Promotion of regular and special events. Support the promotion of quarterly staff meetings, teambuilding events, and other employee events. Researching and recommending other activities, modes and mediums to improve communication within the organization. Stay up-to-date on latest tools and methods for engaging employees and implement within the organization with the goals of keeping employees informed and engaged. Write, edit, review and enhance internal and external communication and engagement materials including presentations, direct mail, newsletters and handouts for various audiences (senior executives, physicians, community partners and patients) to support engagement with PHMO services Develop content for posting on various traditional and digital media outlets, including ensuring consistency across communication channels and working within Federal requirements and guidelines. Develop corporate communication materials both proactively and upon request. Identify communication gaps and opportunities and propose solutions Review materials for copy editing and adherence to corporate branding and style standards. Work collaboratively with other communications colleagues, partners and stakeholders to ensure an integrated, effective approach across all communications Work closely with management to meet strategic objectives, project goals and deadlines. Provide concise project updates and progress reports for all assigned projects. Perform other related duties incidental to the work described herein.
Administrative Support for Communications & Engagement Initiatives
- Assist with administrative needs for communications, provider and patient engagement projects, managing communications and marketing to increase stakeholder engagement; maintaining accurate mailing lists and provider data; handling correspondence; and researching, identifying, and preparing materials for provider and internal engagements.
- Provide general clerical support for projects, governance meetings, events, including researching and obtaining artwork, video, and audio materials as well as appropriate releases and permissions for use; scheduling meetings; creating timelines; taking minutes, developing mailing lists and email lists; generating reports; and handling correspondence with vendors
- Support PHMO Events
- Assist with planning and scheduling PHMO events, including reserving space and ensuring A/V materials are ready for display
- Take photographs as needed
Duke Entity DIN/Connected Care
Job Family Level E2
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Bachelor's degree in Marketing, Journalism, Business or related field is required.
One year of directly related experience is required.