Functional Area: Office Support
Department: Sloan School of Management
School Area: Sloan School of Management
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, Sloan School of Management, to provide complex and diverse administrative and financial account support in the MIT Sloan Office of the Dean. Will operate as an integral member of the support staff and a central resource in the Office of the Dean, supporting collaborative relationships across the Office of the Dean, the Sloan School, and the Institute; and function as a high-level contributor and coordinator of projects.  Will also provide backup support on projects, events, and communications managed by others and with an understanding of the broader scope of activities of the Office of the Dean.  Primary responsibilities will fall under the areas of general operations (reception, mail distribution, tracking/ordering supplies, etc.), and procurement and financial tracking (ordering/receiving catering, processing invoices for payment, maintaining relationships with vendors, etc.).

Job Requirements

REQUIRED: at least three years’ office experience, preferably in an academic environment; proficiency with Excel, Microsoft Office, and Microsoft Visio; ability to work effectively as a team member in a dynamic and culturally diverse environment; self-motivation; service-orientation; ability to assist on multiple tasks and projects under deadline pressure; excellent organizational, prioritization, interpersonal, telephone, and written and oral communication skills; discretion and good judgment with confidential issues; flexibility; and diplomacy.  Seek someone who is proactive with a keen eye for detail and a customer-oriented perspective in a fast-paced environment.  A bachelor’s degree and experience with MIT procedures and systems, particularly in the area of procurement and financial management, preferred. Experience with Atlas (SAP), Concur, and PowerPoint desirable. Job #17311-5

Occasional evening/weekend work will be required.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.