Research Administrator 1
Are you interested in being part of a dynamic financial team that is growing? Do you like to learn new things and be part of a group looking for solutions? Then please apply for our open Research Administrator 1 position!
The Department of Emergency Medicine at Stanford University is seeking a Research Administrator 1 to work under guidance to manage the proposal preparation and/or post award activities on less complex sponsored projects, such as federal grants, foundation grants, and simple industrial contracts.
Emergency medicine is fast-paced, team-oriented, and forward-thinking. Our staff run toward challenges, and you should have a demonstrated history of doing the same, with a high degree of professionalism and initiative.
- Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries; submit final reports and certificates.
- Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
- Participate in and contribute to process improvements and group projects.
- Manage postdoctoral appointments and visa processing. Also oversees student employees and trainees. Coordinates on-boarding of new personnel with HR.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and one year of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
- Experience with grant and contract administration and the financial aspects of sponsored projects
- Knowledge and experience with Stanford's accounting systems, policies, and procedures as well
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.