Project Coordinator

Sydney, Australia
10 Apr 2019
End of advertisement period
29 Apr 2019
Contract Type
Fixed Term
Full Time

The Kirby Institute for Infection and Immunity in Society UNSW Medicine

  • One of the Asia-Pacific’s leading research-intensive Universities
  • Strong regional and global engagement
  • Cutting edge facilities and equipment

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The Kirby Institute is a leading global research institute dedicated to the prevention and treatment of infectious diseases. Established in 1986 in response to the then emerging HIV epidemic, the Kirby Institute now contributes to knowledge on a broad range of infectious diseases in Australia and internationally.

The Project Coordinator is responsible for the provision of project and administrative support within Public Health Interventions Research Group (PHIRG). The position will work across a range of local and international research and training initiatives and provide overarching grant management support to PHIRG academics.

About the role

  • $85K-$91K plus  9.5%  superannuation and leave loading
  • Fixed Term for 12 months
  • Full-time (35 hours per week)

The role of Project Coordinator includes the provision of grant management support and guidance involving contract administration, multi institutional agreements, reporting, ethics and other compliance related requirements. You will be involved in project management and provide logistical support to specific PHIRG projects and monitor project budgets (travel requirements, invoices, reimbursement and credit card reconciliations). The position involves assistance with grant preparation and submission, preparation of presentations, publications, retrieval of published scientific material and maintenance of publication registers. The role also requires planning and arranging stakeholder meetings, including bookings, preparation of agendas and distribution of documents.

About you

To be successful in this role you will have:

  • A degree in health, education, project management or related area.
  • Substantial experience in project management and the provision of logistical and administrative support in a similar role within an academic, medical or research environment. Familiarity with grant application processes including those of the NHMRC, ARC and other research funding agencies is preferred.  
  • Experience in the preparation of reports, presentations, funding proposals and ideally scientific publications.
  • Excellent interpersonal and communication skills as well as strong organizational skills and the ability to liaise effectively across all levels of staff and stakeholders.
  • Strong organisational skills with a proven capacity to work independently, show initiative, prioritise own workload, meet agreed outcomes and problem solve.
  • Previous involvement supporting financial management and processing of payments and reimbursements.
  • High level computer skills with proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and a good knowledge of bibliographic management software. Experience with RGMS would be highly regarded.

You should systematically address the selection criteria in your application.

Contact: Liza Doyle, International Training and Development Manager


 T: (61 2) 9385 0900

Applications close:  11.00 PM 29th April 2019

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UNSW is an equal opportunity employer committed to diversity

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