Research Program Assistant

Maryland, United States
22 Apr 2019
End of advertisement period
22 Jun 2019
Contract Type
Part Time

Job Req ID:  15114

Research Program Assistant

General Summary/Purpose:

Will be involved in data collection, entry and management functions in a research program.

Specific duties & responsibilities:

  • Collect data via abstraction from paper and electronic medical records
  • Maintain logs of patient screening, treatments and visits
  • Data entry, management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness
  • Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency
  • Have initiative in anticipating and responding to program needs based on awareness of routine and repeated job functions
  • Actively communicate and update supervising clinical coordinators, collaborators, administrators, clinicians and/or and program leaders  on patient enrollment/treatment/eligibility and data collection status via verbal and written communication
  • Identify appropriate patients for clinical program
  • Maintain high level of motivation for job functions with positive attitude
  • Communicate with program sponsors, coordinators and collaborators
  • Maintain filing system for electronic and paper-based patient records
  • Maintain compliance with HIPAA guidelines
  • Attend regular group meetings (weekly or monthly)
  • Obtain consent and HIPAA approvals from eligible patients
  • Administer standardized surveys to patients or their proxies via phone, or via in-patient, clinic or home visits
  • Call patients with reminders of their appointments
  • Conduct standardized assessments of patients via in-patient, clinic or home visit
  • Escort patients through hospital during any visit
  • Set up and take down equipment for patient testing
  • Literature search & organize data for program-related reports and papers
  • Prepare study documents for IRB submission, as needed
  • Follow all written and unwritten program practices, procedures and protocols.
  • Organize and file patient records; prepare and maintain program materials
  • Prepares weekly report of work hours and activities for review by supervisor
  • Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, and student
  • Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
  • Carries out duties and responsibilities with limited supervision, but asks for clarification when needed regarding data quality and integrity issues.
  • This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum qualifications (mandatory):

High school diploma/GED required. Some related experience required. Additional education may substitute for experience

Preferred qualifications:

Some college courses.

Special knowledge, skills, and abilities:

  • Strong verbal communication skills. Experience in using a personal computer. Ability to work independently and manage multiple tasks.  Highly attentive to detail and deadlines.
  • Technical qualifications or specialized certifications:
  • Required: All HIPAA and related courses must be completed and appropriate exams passed with necessary certification within 2 weeks of start date. Experience in using a personal computer.

Any specific physical requirements for the job:

  • Sitting in a normal seated position for extended periods of time
  • Standing and/or walking for extended periods of time
  • Assisting patients during evaluations within crowded clinical environment
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about

Classified Title: Research Program Assistant 
Working Title: Research Program Assistant ​​​​​
Role/Level/Range: ACRO40/E/02/CB 
Starting Salary Range: $12.19-$16.77
Employee group: Casual / On Call 
Schedule: M-F; varies 
Exempt Status: Non-Exempt  
Location: 04-MD:School of Medicine Campus 
Department name: 10002817-SOM DOM Pulmonary 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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