Budget Analyst

Location
Maryland, United States
Posted
19 Apr 2019
End of advertisement period
19 Jun 2019
Ref
14939
Contract Type
Permanent
Hours
Full Time

General Summary:

The Center for Social Concern (CSC) is dedicated to engaging students in community service and civic engagement with the community of Baltimore and communities beyond. The office supports more than 1,500 student volunteers and more than 50 community service groups. The CSC also houses many programs, including the Alternative Break Program, the summer Community Impact Internships Program (CIIP), the on-campus JHU Tutorial Project, the Community Based Learning Program (CBL), HopkinsVotes initiatives, and a Community Service Federal Work Study (FWS) Program.

The Budget Analyst is responsible for the funds management of the Center for Social Concern. This individual is the financial advisor for 50+ student organizations within the office, and sets fiscal policy for them. The Budget Analyst serves as payroll supervisor for student staff, and also co-coordinates the Community Service Federal Work Study program for Homewood undergrads. The ideal candidate will work closely with the Administrative Coordinator in supporting CSC staff. The Budget Analyst serves in a high functioning role, completing tasks including: hiring, payroll, purchasing, vendor payment, budget preparation and reconciliation, cash deposits, and administration of procurement cards. This individual will work with the Business Manager in the Dean of Academic and Student Services Office to ensure proper financial and HR management

Funds Manager / Financial Administration (40%)

The Budget Analyst will work in collaboration with the CSC Leadership Team to project, manage, evaluate, and monitor all funds related to programs and operations. We require strong management of all Center for Social Concern budgets including general operating and personnel – with over 75 active budgets that include gifts and endowments totaling nearly $1 Million.  This position will advise the Leadership Team on allocation and management of resources and support CSC leadership with financial analysis, financial projections, grants administration, and planning. 

Tasks include items such as:

  • Prepare, submit and manage check requests
  • Oversee the process of purchase orders and journal transfers
  • Support the hiring of all students and Independent Contractors
  • Manage vendors, deposits, fellowship payments, and travel reimbursements for all staff
  • Create budget reports using BW Analysis
  • Perform monthly budget audits
  • Administer Procurement Card accounts and student debit card processes
  • Prepare annual budget projections for upcoming FY
  • Daily management of funds to stay within projections

The Budget Analyst will work with the Business Manager for the Dean of Academic and Student Services as well as the Homewood Student Affairs Business Office to establish proper procedures for funds management and reporting.

Financial Advisor to Student Volunteer Groups and Events (25%)

The Budget Analyst will serve on the CSC’s Civic Engagement Recognition and Allocations Committee (CERAC) as an advisory member to support the certification and fund distribution to student service organizations. Working in collaboration with programming staff, the Budget Analyst will play an integral role in advising and coaching students to distribute the funding made available annually.

The Budget Analyst is required to manage all group budgets, confirm/advise fiscal policy for groups, conduct audits for each CSC budget, and perform all necessary financial transactions for groups such as deposits, check requests, purchase orders, vendor adds, procurement card purchases, and travel reimbursements. The Budget Analyst will act as liaison between groups and outside vendors and work closely with group Treasurers, providing 1:1 support such as event planning, budget projections and planning, and budget reconciliations.

This position will also have an active role in the implementation of CSC events and support the planning and implementation of campus-wide programming. The Budget Analyst will be required to advise the whole planning team on budget implications and projected expenses.

Payroll Supervisor to Student Staff (25%)

This position will facilitate hiring of approximately 100 academic year student employees and 60 summer employees.  To be successful, the Budget Analyst will be required to:

  • Communicate with students to help them gather the necessary documents to support hiring
  • Generate all electronic payroll transactions
  • Maintain student personnel files and student staff rosters for academic year and summer session
  • Record time sheets for semi-monthly payroll for each student employee 
  • Act as liaison/troubleshoot between student employees and Student Employment Office and Financial Aid Office.
  • Monitor Federal Work Study wages to be sure we are not overcharged
  • Keep student staff expenditures within annual budget

Department HR administrator for full time staff and part-time staff (10%)

The Budget Analyst acts as a liaison for HR and Payroll content with the CSC and within Homewood Student Affairs. The successful candidate will be able to:

  • Support the CSC in creating job postings for new department hires and preparing all hiring documents (department of 11 fulltime staff)
  • Initiate onboarding process for all new hires for immediate access to JHED, Outlook, and JCard 
  • Prepare annual salary increases and adjustments
  • Prepare documents and monitor any leaves of absence 
  • Maintain knowledge of University’s HR policies and procedures
  • Keep CSC staff abreast of any important changes or useful information in HR/Payroll

Education:    

  • Bachelor’s degree in finance, accounting or other related field required
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Experience:

  • One year of related progressively responsible experience required
  • Four to five years’ experience in financial management of a small business, academic department, or an administrative office preferred 

Special Knowledge, Skills, or Abilities:

  • The position requires a sophisticated knowledge of all aspects of SAP that include hiring, payroll, accounts payable, purchasing, cash deposits, cost transfers, Business Warehouse funds management, and the ability to navigate the system in those cases when difficult financial functions are required. 
  • The position also requires solid knowledge of the MS Office Suite, especially Excel.
  • The Budget Analyst will be expected to provide hands-on advising to students and groups, thus requiring a highly developed interpersonal skill set. 
  • The Budget Analyst is often called upon to produce financial reports under accelerated deadlines, requiring the ability to set and re-set priorities accordingly.

Role/Level/Range: ATP/03/PB 
Starting Salary Range: $22.10 to $28.20 per hour
Employee group: Full Time 
Schedule: M-F, 8:30-5:00 
Exempt Status: Non-Exempt  
Location: 01-MD:Homewood Campus 
Department name: 10001405-Center for Social Concern 
Personnel area: Homewood Student Affairs

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer

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