MASARYK UNIVERSITY

Administrator

Location
Brno, Czech Republic
Posted
13 Mar 2019
End of advertisement period
12 Apr 2019
Ref
45589
Contract Type
Fixed Term
Hours
Part Time

Department of the History of ArtFaculty of Arts

Deadline 12 Apr 2019

Start date 1 May 2019

Bursar of the Faculty of Arts, Masaryk University announces an open competition for the position Administrator     

(16 hours weekly)

Job description:  

  • The Department of Art History at the Masaryk University is seeking to make a fixed- term appointment for a part-time Administrator. This fixed-term post is part of two project – MUNI Award in Science and Humanities and European Research Council (ERC) Advanced Grant project ‘Continuity or Rupture? Art & Architecture in Central Europe, 1918-1939’.  The post will support a research team consisting of three Research Fellows and the Principal Investigator, Professor Matthew Rampley.  
  • The Administrator will be responsible for day-to-day administration, including maintaining correspondence, record keeping (including the time sheets required by the ERC), travel and accommodation bookings, purchasing, website maintenance and organisation of meetings.  The post will also support the team on events and workshops as required.

Main Duties :

  • To be responsible for organising and maintaining records for the project, including time sheets as required by the ERC. 
  • To assist the Principal Investigator and Research Fellows in running the Project and associated activities. This will include dealing with routine Project correspondence as well as providing the first draft of responses to nonstandard correspondence for the Project team.  
  • To organise schedules, travel and accommodation for the Project team and project partners
  • To undertake required purchasing for the team, image reproductions, where required. 
  • Ensuring compliance with ERC requirements on purchasing and reporting. 
  • To organise events including sourcing external suppliers, booking rooms, ordering refreshments, collating lists of attendees, reproducing materials, drafting publicity materials and ensuring approved publicity materials are ordered and distributed. 
  • To publicise the work of the project through the maintaining and updating of details on the website (training on the UoB web system can be provided) and other media and maintaining the social media profile of the Project. 
  • To liaise where necessary with professional services and academic staff at Faculty of Arts and Masaryk University.

This will include:

  • Cooperation with Finance Office of the Faculty of Arts in raising Purchase Orders, submitting expenses and booking travel.
  • Cooperation with the University Offices to monitor expenditure on the project budgets to ensure that the project remains within budget. ​
  • Any other duties that may be required from time to time by the Project team and the Manager for the Research and Development Office of the Rector´s Office.

Person Specification and requirements:

Essential  

  • Excellent written and verbal communication skills in English. 
  • Ability to produce documentation to a very high standard with accuracy and attention to detail.
  • Experience of providing independent administrative support to projects/ teams in a Higher Education environment, preferably research related administration. 
  • Proficiency in the use of Microsoft Office programs such as Outlook, Word and Excel.
  • Ability to work on own initiative, with minimal supervision.  
  • Excellent organisational skills and the ability to prioritise own workload.  
  • Good interpersonal skills including proven ability to interact with others and to work well in a team.
  • Experience of servicing meetings. 
  • Experience of making travel/ event arrangements
  • Experience of finance processes.
  • Ability to resolve routine problems.

Desirable

  • Experience of budget monitoring 
  • Experience of web editing. 

Applicants should submit:

  • CV
  • cover letter explaining your interest in the position 
  • degree documents                     

Application with all required documents should be sent by e-application available below.

Electronic application deadline is: April 12, 2019.