Occ Summary

Provide administrative support for the Chief Administrator and Contracts and Grants Manager.Triage and handle routine inquiries, redirecting urgent issues as deemed appropriate. Responding to routine emails and escalating urgent ones as appropriate. Serve as liaison with internal and external agencies; make proper referrals to Chief Administrator and Contracts and Grants Manager,prepare materials necessary for use in meetings.Collect and compile information for grant proposal. SPS, Iforms data entry. Provides technical and administrative assistance during the negotiations, creation, and administration of grants and contracts. Prepare certain proposal elements (biosketches and facilities &resources).Maintain a working knowledge of applicable regulations, policies, and protocols.Process effort allocation appropriately for individuals compensated whole or in part from federa awards.Implement awarded grant/contract budgets in university budgeting and accounting system. Monitor daily grant/contract project activities. Coordinates reporting requirements. Monitor proposal status and advise PI on requirements and deadlines associated with research protocols. Monitor reporting and compliance timelines for new awards. Assist investigators in preparing necessary documentation for site visits. Reconcile financial information on Sponsor's reports to University general ledger, reviewing financial transactions posted to general ledger and other documents for compliance with Sponsor's terms and conditions and University's policies and procedures. Create and send invoices to sponsor as appropriate for negotiated fees and procedures, as dictated by the grantor contract. Analyze indirect costs charged to sponsored project, make appropriate calculations,and process journal entries to correct indirect costs.Process JVs or other such transactions as needed. Assist investigators in processing renewal applications for existing protocols. Prepare various financial reports as required by the Sponsor reflecting compliance with the Sponsors terms and conditions, prepare adjusting journal entries for unallowable expenses, including over expenditures. Facilitate required financial transactions for grants and contracts (as necessary).Facilitate required close out transactions and activities.Assist with special projects.