Functional Area: Office Support
Department: Mechanical Engineering
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, Mechanical Engineering (MechE), to provide comprehensive support for one professor and his research group. Will respond to inquiries; manage calendars and ensure meetings are properly scheduled and occur smoothly; assist with the preparation and organization of materials for courses; compose and edit internal correspondence and documents; monitor and order supplies and equipment; process requests for payment and invoices; monitor and reconcile accounting statements; approve procurement card transactions; gather information and submit requests for visiting appointments; coordinate orientation of new students, staff, and visitors; schedule appointments, meetings, and travel; prepare complex itineraries for multiple constituents; oversee the maintenance of lab and office equipment; use web software to input, update, and maintain web pages; coordinate events; design PowerPoint presentations from established content; deal with confidential issues using discretion and judgment; and perform other duties as requested. 

Job Requirements

REQUIRED:  a high school diploma or its equivalent; at least three years of secretarial, office, or related experience; excellent organizational, word processing, interpersonal, and communication skills; experience with calendar management, arranging travel, paying invoices, ordering supplies, and reconciling accounts and expense reimbursements; proficiency with Microsoft Office; experience creating/updating websites and with social media; and willingness to learn new software. Must be able to ability to prioritize, handle multiple tasks simultaneously, problem solve, work both independently and as part of a team, and interact effectively with people at all levels.  Bachelor’s degree preferred.  Job #17169-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.