Research Administrator - Earth, Energy & Environmental Sciences

Stanford, California (US)
23 Feb 2019
End of advertisement period
23 Apr 2019
Contract Type
Full Time

Research Administrator 3
Job Code: 4483
Job Grade: I
Exemption: Exempt 

About Us
The Stanford School of Earth, Energy & Environmental Sciences (SE3)  develops the knowledge and talent to understand the workings of the planet and to help solve resource and environmental challenges. Geophysics is a field that integrates geology, mathematics, and physics in order to understand how the Earth works. Geophysicists study Earth processes through a combination of laboratory experiments, computational and theoretical modeling, remote imaging, and direct observation.

The Department is seeking an experienced Research Administrator (RA) to join our collaborative team. The RA will play an integral role in the department supporting faculty, students and postdocs in their innovative research. The RA will be responsible for managing faculty portfolios including all tasks associated with pre- and post-award sponsored research activities.

The ideal candidate will have a minimum of five years’ experience managing research awards and budgets; a strong customer-service ethic; be detail oriented; be an excellent communicator; be creative and resourceful; and have the ability to juggle multiple priorities and deadlines. We are looking for someone to interact well with our current administrative team in a culturally diverse environment.

Your Responsibilities may include:
Initiate, complete, and submit contract and grant proposals on behalf of Principal Investigators (PIs) to the university’s Office of Sponsored Research (OSR).

  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries.
  • Monitor and advise PI on entire financial portfolio.

* - Other duties may also be assigned

To be successful in this position, you will need:
Education & Experience: 

  • Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.

In addition, our preferred requirements include:

  • Knowledge or ability to learn Stanford administrative systems and policies

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Why Stanford is for you:  
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course.
  • Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture.
  • We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you.
  • Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources.
  • Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.