The Department of Psychology’s Psych 1 Program has an exciting opportunity for a full time Administrative Associate. The Psych 1 Program manages both an undergraduate introductory course and a teaching training program for graduate and advanced undergraduate students. For more on the Psych 1 Program, see our website
http://psychone.stanford.edu 

The Psych 1 Program Administrative Associate (AA) will support the logistics and material needs of the program by overseeing program scheduling, preparing course documents, and managing all expenditures. The AA will participate in all class lectures, weekly team meetings and other training events. The AA will consistently provide feedback to strategize for the growth and continued success of the Psych One Program. S/he will represent program values and goals while frequently interacting with faculty, students, staff, and individuals beyond Stanford University. 

We are searching for candidates who enjoy a friendly, collaborative work environment with diverse responsibilities and problems to solve. This is a busy position requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, flexibility, independence, sound judgment, and decision-making. An ideal candidate would be a dependable self-starter and exhibit excellent time management skills, communication skills (both oral and written), the ability to set priorities, extreme attention to detail with follow-through, tact, sensitivity to confidential information, positive attitude, and a passion for working with and supporting students. Knowledge of Stanford University, teaching, and psychological research are a plus.

To be considered, please submit your most recent resume and cover letter

CORE DUTIES:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. 
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. 
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• May maintain approved content on websites.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. 
• Strategize for the growth and continued success of the program and conference.
• Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and three years of administrative experience, or combination of education and relevant experience. A four year’s degree is desired.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, and use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
• Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.