Business Administrator

Pennsylvania, United States
14 Feb 2019
End of advertisement period
14 Apr 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Founded through the generosity and vision of publisher, diplomat, and philanthropist Walter Annenberg, the Annenberg School is devoted to furthering our understanding of the role of communication in public life through research, education, and service.

Under general direction, provide financial, budgetary, and administrative support to the Director of Finance, faculty, staff, students and visitors of the Annenberg School for Communication.

  • Conduct monthly reconciliations, projections, financial analysis and reporting. Complete detailed financial and data analysis on an on-going basis by analyzing revenues and expenditures, identifying trends and outliers, and incorporating notable events into the budget and quarterly forecasts.
  • Work alongside the Director of Finance to complete the ASC annual, five-year and quarterly budget and forecast process.
  • Maintain knowledge and understanding of University financial policies and procedures. Interpret and effectively communicate changes to existing policies and the development of new policies via email and website updates.
  • Supervise the Business Office Administrative Assistant and Financial Coordinator. Assign tasks and monitor, approve and audit activity (ex. petty cash, CONCUR, payroll). Delegate additional tasks as appropriate.
  • Post departmental student tuition awards and serve as the primary contact for inquiries relating to tuition and graduate student stipends. Work closely with the Associate Dean of Graduate Studies to ensure accurate processing of tuition and stipends.
  • Monitor and maintain ASC information in various University systems including but not limited to: BEN, Data Warehouse, Space@Penn, Workday, AIM/FRES and CONCUR. Act as final financial approver for travel expense reports in Concur, Purchase Orders in Ben Financials and Late Pay approvals in Payroll.
  • Write content for and develop, manage, and update the Business Office Resources pages on the school website.
  • Represent ASC and the Business Office at appropriate University meetings such as the monthly Association of Business Administrator’s meeting as well as other financial and project-related meetings.
  • Additional duties as assigned.

Bachelor’s degree in Accounting or Finance with a minimum of 3 to 5 years of experience working in higher education, or equivalent combination of education and experience is required. Previous supervisory experience required. Strong financial and accounting management skills along with advanced Excel skills are required. Knowledge of BEN Financials, Business Objects, Hyperion Planning, PENNANT, and PennWorks strongly preferred.

Must have the ability to analyze and interpret financial data and prepare financial reports and/or projections. Excellent written and inter-personal communication skills are integral to this role. Maintaining a strong sense of stewardship and accountability for school and university resources is essential. The ideal candidate will be a financial resource and leader in the ASC Business Office by mentoring staff, sharing ideas and identifying areas of opportunity within the department.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.