Strategic Services Associate

North Carolina, United States
02 Mar 2019
End of advertisement period
02 May 2019
Contract Type
Full Time


Reviews, negotiates, and processes agreements relating to the conduct of research at Duke with corporate sponsors, non-profit foundations, subcontractors, academic research sites, commercial sites and others in a manner consistent with Duke University’s Mission, Policies/Procedures, and approved standards including those underlying its non-profit tax status. Relies on good legal/business judgment, contracting and academic principles, and the oversight and experience of others within ORC.  Uses systems and procedures that support the efficient development, negotiation, processing and tracking of these agreements. 

Detailed Responsibilities

  • Contract Negotiation, Review and Processing
  • Reviews research agreements, confidentiality agreements, and other related agreements with sponsors, subcontractors, academic collaborators and others for consistency with Duke policies and procedures, the specifics of each research project, and the interests of Duke University and its faculty.
  • Negotiates agreement and subagreement terms directly with sponsors, subcontractors, sites and their representatives, including corporate legal and patent counsels with the advice and oversight of more senior staff as needed.
  • Applies template agreements and subagreements consistent with ORC policies and procedures and the nature of the work to be performed. Determines appropriate flow-downs of Duke's obligations to others including sponsors in the case of subagreements. 
  • Consults with more senior ORC staff regarding contract issues and as necessary with other offices within the Duke School of Medicine and the University for terms and conditions that require specialized input.
  • Recommends approval, or disapproval, of negotiated agreements to Directors of  ORC. Promptly involves more senior ORC staff when a resolution is not able to be reached in a timely manner, or when the sponsor will not accept terms requested and a solution cannot be agreed upon.
  • Understands and applies alternative solutions to contractual issues that arise in the context of negotiations and attempts to reconcile the often-conflicting perspectives of academia and industry within established guidelines and in a manner that complements and supports Duke’s overall academic mission.
  • Maintains good collaborator and sponsor relationships while conveying Duke's position.
  • Coordinates the processing of agreements with other Duke central offices as needed to ensure that the project has all approvals and compliance requirements in place prior to execution, including Office of Research Administration, Clinical Research Units, Institutional Review Board, Duke Office of Clinical Research, and Office of Procurement Services.
  • Coordinates ORC’s advice to applicable trial teams and Principal Investigators regarding contractual requirements, liabilities, and risks.

Administrative Responsibilities

  • Maintains up-to-date records of all agreement negotiations through timely and accurate entries in the electronic database system.
  • Participates in contract management meetings contributing to the continuous improvement of ORC, its policies, processes and operations.
  • Provides input to ORC quality control procedures to effect the timely execution of all assigned agreements in accordance with organizational and departmental policies.
  • Performs other related duties incidental to the work described herein.

Location Durham


Job Family Level 70

Full Time / Part Time FULL TIME

Regular / Temporary Regular

Shift First/Day

Minimum Qualifications

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Work requires a Bachelor's degree in Business related field.


Work requires a minimum of three years of related business/administration experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


  • Preferably work experience related to contracting or clinical research in an academic, pharmaceutical, or contract research setting.
  • Technical or legal writing proficiency. Manage multiple tasks under tight deadlines.
  • Detail-oriented with high degree of computer literacy and competency in the use of database, word processing and spreadsheet programs.
  • Demonstrated substantial ability to establish and maintain professional interpersonal relationships and to effectively execute both written and verbal communications.