Administrative Assistant

Pennsylvania, United States
13 Feb 2019
End of advertisement period
13 Apr 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The World’s First Business School
In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.
Wharton’s pioneering vision was to produce graduates who would become ‘pillars of the state, whether in private or in public life.’ The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations.
Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.

The selected candidate for this position will assist in the execution of all Center events and programs, most notably the Fall and Spring Center Members’ Meetings. The Administrative Assistant will serve in a supportive role with these tasks; helping with the details of these Center events. Assist with the end-of-year report for the Center’s Director. Inputting of data and maintaining the integrity of the donor database. Handle correspondence on behalf of the Center. Follow activities of the Real Estate Clubs, attend meetings with Real Estate Clubs and by following websites and other media outlets, and catalogue information for later use in Center newsletter, website, Facebook page, etc. Assist with providing periodic updates to External Affairs Department concerning stewardship of endowments, gifts and other awards. Assist will all other programs of the Center.

A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience is required. Bachelors degree strongly preferred. Must be able to work independently, multi-task, maintain confidential information and work with a diverse population. Excellent verbal, organizational, interpersonal and written skills are a must. Proficient PC skills, knowledge of Adobe InDesign and Illustrator, Microsoft Office Suite and large database programs required; skill with social media platforms (Facebook, Twitter, LinkedIn) and Google applications preferred. Must be able to work collaboratively and effectively with a variety of people on a plethora of tasks.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.