Research Administrator

Location
California, United States
Posted
13 Feb 2019
End of advertisement period
13 Apr 2019
Ref
82012
Contract Type
Permanent
Hours
Full Time

Job code: 4482
Grade: G

The Department of Obstetrics and Gynecology in the School of Medicine seeks to improve women’s health through innovative and compassionate care, education, advocacy, and discovery. Our finance staff helps us achieve this mission by providing financial reporting and analysis to support decision-making, and by contributing to the development and implementation of fiscal policies to improve efficiency and transparency. 

The Department is seeking a Research Administrator 2. The successful candidate will be able to work in a dynamic environment, as part of a team, to manage the proposal preparation and post-award financial activities on grants, contracts, gifts, program projects, and federal grants, both routine and complex. 

Because excellent written skills are required, a cover letter is expected to accompany the resume.

Duties include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. 
  • Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. 
  • Develop, prepare, and finalize project budgets, and provide budget justification.
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. 
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. 
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. 
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides. 
  • Participate in contract closeout process; submit final reports and certificates. 
  • Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. 
  • Lead other staff in group projects
  • May participate as a mentor and provide cross-training as needed. 
  • Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • Preferable have some research management experience

EDUCATION & EXPERIENCE (REQUIRED):

  • Bachelor's degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. 
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. 
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed. 
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. 
  • Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

  • Cardinal Curriculum I and II must be completed to remain in this position. 
  • Certified Accountant or Auditor or similar credential desired. 

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.