Endodontics Department Coordinator

Pennsylvania, United States
13 Feb 2019
End of advertisement period
13 Apr 2019
Contract Type
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students. http://www.dental.upenn.edu/

Provide support for Chairman of Endodonics and Faculty. Process dossiers for faculty appointments and reappointments. Create mail and maintain all correspondence filed for the Endodonics Department and other affiliated departments. Maintain clinic resident schedules and clinic faculty schedules. Organize lunch seminars and annual graduation dinners and other departmental events. Schedule meetings and reserve rooms. Purchase and maintain office supplies. Review monthly budget reports. Create Purchase Orders (POs) and other orders using ProCard. Assist in the monthly preparation of monthly Microsurgery course. Manage social media accounts and act as central point of contact and coordinator for accounts (e.g. Facebook, Inside PDM, Department specific-website).

Under direct supervision, carry out customer service, administrative and clerical duties. Handle complex and confidential information. Provide documentation, handouts and announcements for students, faculty and staff as directed. Schedule and plan meetings, rooms, arrange lunches, maintain and disseminate information. Purchase and maintain office supplies, machines and specialty administrative material relative to clinics, students, dentists and patient records.

Provides administrative support to Department Chairman, program directors, department faculty, residents and staff members. Coordinates and maintains Chairman’s calendar, including scheduling appointments and meetings, making meeting arrangements. Drafts and proofreads routine and complex correspondence. Make travel arrangements, complete expense reimbursements and Procard transactions. Provides general office support, including greeting and directing visitors, answering phones, and routing or responding to requests. Provides support to other administrative support staff as needed. Performs other duties as needed or assigned.

A Bachelor’s Degree strongly preferred and 5 years of experience or equivalent combination of education and experience is required. Previous experience supporting faculty / senior level leaders preferred. Technical proficiency with different programs and databases (Microsoft Office Suite, Smartsheets, Adobe, etc.) and social media platform management and communications (e.g. Facebook, Twitter, LinkedIn). Demonstrated to work well with different stakeholders and diverse audiences in a collaborative and respectful manner. Possess cultural competency and openness in working with different international audiences, visitors and students.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.