Grants Coordinator

Pennsylvania, United States
13 Feb 2019
End of advertisement period
13 Apr 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Under direct supervision this role will be responsible for the preparation, review, and submission of sponsored program proposals. The Grants Coordinator B will act as a liaison with the School of Medicine, Path and Lab Medicine, and the Office of Research Services. The Grants Coordinator will manage a small portfolio of grants from pre-award to post -award. The incumbent will be responsible for the maintenance of grant databases, develop reports to track financial performance, and monitor grant expenditures to ensure accounts remain in good standing. Under direct supervision, the Grants Coordinator will process purchase orders, C forms, and travel reimbursements; assist in the preparation and reconciliation of monthly BEN reports with departmental records of transactions for both agency and grant funds; maintain financial records/budgets; prepare, process and record journal entries via BEN electronic financial system; compile and summarize data for financial reports; track and clear waywards, suspense and anticipated resources transactions on a monthly basis; analyze revenue/expenses on residual accounts; provide support for pre-award proposal processing. The position requires one to provide oversight of the Center for Cellular Immunotherapy grant portfolio which includes NIH, Industry, and Foundation and Discretionary awards totaling approximately $50 mm. The Grants Coordinator must be able to track study payments through University systems and budget funds based on initial study proposal, coordinate allocated funding of payroll support for the clinical trials and research projects in CCI, and regularly follow up with the funding sponsor and vendors regarding invoice payments. Position reports to the Administration and Financial Officer and has a dotted line reporting to the PSOM Office of Research Support Services

A Bachelor’s Degree and 2 years to 4 years of experience or equivalent combination of education and experience is required. Experience with the University of Pennsylvania and UPHS financial system preferred. Solid computer skills, including MS Word, Excel, internet, and email required. Excellent interpersonal skills. Able to handle multiple tasks simultaneously. Must be flexible, accurate and able to meet deadlines. Must also be discreet and have the ability to handle confidential financial matters.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.