Admin Specialist Associate Health

Michigan, United States
14 Feb 2019
End of advertisement period
01 Mar 2019
Contract Type
Full Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Molecular & Integrative Physiology is seeking an Administrative Specialist Associate to assist in leading all processes related to regular staff, temporary staff, work study, volunteers and student temporary employees.  The selected candidate will work closely with Administration and be involved in timekeeping, payroll, system access, hiring, onboarding, off boarding and maintaining compliance with HR policies.


  • Draft job descriptions, post positions, help manage the hiring process and collecting documentation about decision. Track all information about hiring (including I-9 and 6 month Probationary Forms, level 1 & 2 access).
  • Coordinate with faculty and department administrator on new hires, reclassifications, terminations, salary adjustments and annual merit program.
  • Manage bi-weekly and monthly timekeeping processes for regular and temporary employees.
  • Process job data personnel action requests (PAR) for regular and temporary employees.
  • Act as a point of contact for staff, students and volunteers for questions and concerns regarding salary, payroll, and benefits.
  • Communicate with faculty and lab staff routinely about policies & procedures.
  • Monitor annual effort reporting, disclosures and flu compliance.

Required Qualifications*

  • Bachelor’s degree
  • Minimum of 2 years of experience in a related role
  • Must be very well-organized, versatile, readily assumes added responsibilities, and adapts to new technologies and practices
  • Excellent interpersonal skills are necessary to interact effectively, and professionally, with staff, faculty, and students
  • Demonstrated proficiency with computer applications including Microsoft Office Suite
  • Demonstrated strong organizational skills to coordinate multiple priorities, work at high standards, and meet deadlines within a required timeframe

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.