Schedule: Full Time (100% FTE)
Appointment Duration: 12 month fixed term with possibility of extension

For full consideration, submit your application by 5:00 p.m. on Friday, February 15, 2019.

 Note: Not all unique aspects of the job are covered by this job description.

 The essential conviction of Residential Education (ResEd) is that undergraduate living and learning are integrated, not separate. We believe all students should experience a sense of belonging and inclusion as a foundation for this learning. With approximately 98% of undergraduates living on campus for all four years, students’ residential experience is an essential part of their Stanford education. ResEd, a department within the Division of Student Affairs, is a separate entity from Student Housing. Together, we support over 80 undergraduate residences organized broadly as either “Resident Fellow Houses” or “Row Houses.”

JOB OVERVIEW:

Manage the verification, processing, and approval of the day-to-day transactions for Residential Education and the residences. Design, manage, communicate, and teach accounting processes for the department that adhere to University policies and procedures. Organize personnel/payroll information and coordinate related processes. Lead the Residential Education Internal Accounting Team in collaboration with the Director of Accounting. Train, supervise, coach, and review the work of one or two full-time staff accountants and occasional temporary staff.

 The Assistant Director reports directly to the Director of Accounting, and works closely with the Assistant Director for External Accounting, Associate Deans, Assistant Deans, Program Associates, Program Managers, and Area Administrators.
JOB PURPOSE:

Perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions.

CORE DUTIES*:

• Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
• Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Monitor all budgets for area of responsibility. Monitor performance of Internal Accounting team and error rates. Oversee, reconcile, and resolve problems relative to complicated accounts.
• Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
• Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
• Design, run, and analyze financial reports, often from multiple systems; prepare management information reports.
• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
• Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of the Residential Education Accounting Leadership Team; support and/or lead new initiatives. Make decisions determining approach to managing and completing processes.
• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Establish project objectives and direction, and raise issues to Accounting Leadership Team as appropriate. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
• Communicate accounting policies and procedures to professional staff, Resident Fellows, and students. Serve as a resource to local units and other departments to resolve accounting-related issues.
• Supervise, train, coach, and review the work of other staff. Participate in hiring, onboarding, and professional development of direct reports. Contribute to succession planning within area of responsibility.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:
Bachelor’s degree plus four years of applicable experience, or combination of education and relevant work experience.

 Knowledge, Skills and Abilities:

• Intermediate proficiency in business applications, such as Microsoft Office and Oracle Financials; intermediate Excel skills.
• Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
• Understanding of and ability to apply accounting skills and concepts.
• Knowledge of Generally Accepted Accounting Principles.
• Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
• Demonstrated project management skills and ability to contribute and lead as part of a project team.
• Demonstrated ability to collaborate with and lead others.
• Demonstrated commitment to diversity, equity, and inclusion. 

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• May work extended hours during peak business cycles. 

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu. 

Applicants must submit a cover letter and resume with their application.

Finalist candidate must successfully pass a pre-employment background check. 

Experience a culture of excellence.

 Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

 Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. 

Job Code: 4442
Salary Level: H