Grants Coordinator

Pennsylvania, United States
12 Feb 2019
End of advertisement period
12 Apr 2019
Contract Type
Fixed Term
Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

The Grants Coordinator A will be responsible for assisting Grants Managers within the administrative team with sponsored and non sponsored program accounting and workflow functions. This position reports to the Senior Administrator within Hematology Oncology and has a dotted reporting line to the Grants managers, and the Department of Medicine.

Under limited supervision, the Grants Coordinator A will support the Grants Managers in pre and post award grants management. The Grants Coordinator A will prepare and submit entire proposals through Penn systems; assuring compliance with division, school, and university guidelines. The Coordinator is expected to generate specialized reports for research related grants and complicated program projects; monitor expenditures; identify incorrect transactions and take corrective action; reconcile, distribute internal reports, create, manage and track subcontracts in RIS/MTAs & follow-up through execution; generate PO, track and maintain subcontracts expenses; review/validate incoming invoices; enter receipts; reconcile subcontracts to ensure consistent spending; track outstanding accounts receivable and process for payment. The coordinator will serve as backup for grants managers, purchasing and accounts payable.

In addition to the above, The Grants Coordinator B, will assist with the preparation of new and non-competing sponsored project budgets. along with having more experience of the internal grant process and able to read/interrupt grant reports.

For Grants Coordinator A- Associates Degree and 2- 3 years of experience or an equivalent combination of education and experience required.
For Grants Coordinator B- Bachelor’s Degree and 2 year to 4 years of experience or an equivalent combination of education and experience is required
Both positions:
Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research. Strong proficiency in Microsoft Office and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.