Department Administrative Assistant

Massachusetts, United States
04 Feb 2019
End of advertisement period
04 Apr 2019
Contract Type
Full Time

Job Number: 17070
Functional Area: Administration
Department: System Design and Management Program
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F, 8:30 A.M. - 5:00 P.M.

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

DEPARTMENT ADMINISTRATIVE ASSISTANTSystem Design and Management Program (SDM), to perform complex and diverse duties for a program that includes eight core staff and six shared staff and two tracks (SDM master’s program and SDM certificate program).  Will provide primary support to the executive director, career development director and financial officer and assist the rest of the department with communications, planning, logistics, and other administrative support.  Will work in collaboration with other staff to build and maintain relationships with students, faculty across MIT, alumni, and industry that further the career goals of the SDM community. 

Job Requirements


A high school diploma or its equivalent; at least three years’ administrative or related experience; excellent organizational, communication, interpersonal, and customer service skills; diplomacy and tact; ability to work effectively with others at all levels, handle multiple tasks simultaneously, prioritize, problem solve, and function both independently and as part of a team; meticulous attention to detail; proficiency with Microsoft Office on both Mac and PC platforms; experience with arranging travel, paying invoices, purchasing, and account reconciliation; discretion and sound judgment with confidential information. Bachelor’s degree or coursework toward a bachelor’s degree, experience in higher education, and experience with Salesforce and SAP preferred.  Job #17070-5

Must be able to work occasional early morning (6:30 A.M.), evening (9:30 P.M.), and weekend hours. 


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.