Program Director for the Stanford Center for Cancer Cell Therapy and Site Administrator

California, United States
04 Feb 2019
End of advertisement period
04 Apr 2019
Contract Type
Full Time

Job Code: 4132
Job Grade: K

Stanford University is seeking a Program Director (Academic Operations Manager 2) to provide management, program development and coordination of administrative functions for two new and interrelated Cancer Immunotherapy programs: the Parker Institute for Cancer Immunotherapy @Stanford SOM and the Stanford Center for Cancer Cell Ther¬apy (CCCT). Both programs are led by Executive Director Crystal Mackall, M.D. This position will work within the Stanford Cancer Institute structure. This manager, with the dual titles of Program Director for Cancer Cell Therapy Center and Site Administrator for PICI@Stanford SOM, will manage core program staff and indirectly lead staff team members related to Dr. Mackall’s academic programs and projects as well as other team members across the school related to the Parker Institute for Cancer Immunotherapy at Stanford SOM. 

The overarching goal of the Stanford cancer immunotherapy programs is to leverage Stanford’s innovative technologies and translational research capabilities to enhance the understanding of cancer immunotherapy. 

  • The Parker Institute for Cancer Immunotherapy at Stanford SOM is one of 7 academic affiliate programs nationwide of the Parker Institute for Cancer Immunotherapy (PICI Central). PICI@Stanford SOM supports original research, clinical trials and educational programs in cancer immunotherapy. 
  • The Stanford CCCT leverages the unique Stanford strengths to develop and implement novel cell based immunotherapies to improve outcomes for patients with cancer. The Stanford CCCT will provide resources and focused expertise, in a matrixed fashion across Stanford Medicine, to enable cutting edge clinical, translational and basic research in cancer immunotherapy, with a primary focus on cell based immunotherapies. Research goals of the CCCT include: 1) conduct high impact translational research focused on cancer immunotherapy; 2) establish Stanford as a preeminent institution for cell based immunotherapy for cancer, and 3) increase interactions between the basic immunology community and the oncology clinical research community at Stanford. 

The Program Director will provide strategic, financial, operational and communications support to all of the above initiatives, enabling programs, services, and events to meet business objectives. The Director will have direct management responsibility for 4 to 5 staff and will collaborate with another 10-15 close affiliates integrally related to delivering program objectives. Close collaboration with faculty, peers and colleagues across the School of Medicine, Stanford Cancer Institute, Medical Center Development, Stanford Health Care and Lucile Packard Children’s Hospital, as well as other external partners, including PICI Central, is essential to success. 

This position is also responsible for the oversight of all research administration aspects of PICI@ Stanford SOM projects and the CCCT Executive Director’s research activities. This includes a large volume and diverse set of complex sponsored projects—including clinical trials, gift, endowment, and contract awards. The Program Director is responsible for budget development and justification, cost analysis, forecasting, variance analysis, capital equipment acquisition, review of labor distribution and reporting, including close out of accounts in their portfolio. The incumbent works closely with faculty and administrative staff to ensure smooth management of projects.

Duties include:

  • Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement
  • Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.
  • Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. 
  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures. 

* - Other duties may also be assigned.


  • Master’s degree in science, health policy, health administration, business administration or other relevant area. 
  • Experience in budget management and research administration. 
  • Experience in project management, database development, and comfortable with medical terminology. 
  • Experience with non-profit philanthropy and communications a plus.
  • This person will need to understand good research and clinical practices to ensure compliance with IRB and HIPAA regulations and support basic clinical trial operations.
  • Demonstrated interest and commitment to cancer research and program development. 
  • Experience in scientific writing is a plus. 


Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.


  • Demonstrated leadership and supervisory skills including conflict resolution. 
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong financial expertise in accounting, budget planning and financial forecasting.
  • Strong expertise in grants and contract administration.
  • Strong negotiation and interpersonal skills.
  • Attention to detail and accuracy
  • Strong analytical and problem solving skills. 
  • Strong expertise in business and management computer applications and databases. 
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to multi-task and manage deadlines.




  • Constantly perform desk-based computer tasks. 
  • Frequently sitting. 
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Occasional evening and weekend hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,