Administrative Assistant

Massachusetts, United States
04 Feb 2019
End of advertisement period
04 Apr 2019
Contract Type
Full Time

Job Number: 17059
Functional Area: Facilities
Department: Repair & Maintenance
School Area: Department of Facilities
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: M-F, 7:00 A.M. - 3:00 P.M

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, STOCKROOM, Facilities-Repair and Maintenance (R&M), to perform complex and advanced administrative support for the R&M stockroom and work collaboratively with peers to provide cross-functional support and backup to other R&M teams.  Primary responsibilities include entering components on work orders and maintaining accurate data; matching packing slips to purchase orders and validating deliveries; running picklist for stock clerks; updating kit statuses using picklists; and running open purchase order reports to review and update delivery dates, follow up with vendors, and verify material groups and GL accounts.  Will also perform other duties as assigned including providing backup support and coverage for other R&M administrative assistants. 

Job Requirements


A high school diploma or its equivalent; at least three years of administrative, office, or related experience; thorough understanding of own work and how it impacts operations outside own work unit; ability to recognize needs of unit and how it impacts other areas at MIT and understand own role relative to all areas; ability to work with interruptions and on more than one project at a time; experience working as part of a team; advanced and varied computer software skills, specifically with MS Office, and ability to identify and learn new software as necessary; and excellent interpersonal and communication skills in order to represent the work area and the larger MIT community. Familiarity with MIT's SAP highly desirable.  Job #17059-5

MIT will conduct a background check (including checking criminal records) for finalists.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.