The Award & Compliance Specialist acts as a resource to the university community for assistance and information on award processing and compliance requirements to ensure as quick and smooth award setup as possible. As a member of the Grants & Contracts and Compliance team this position will be cross-trained to provide broad support in a variety of roles.
Responsibilities include working with the Assistant Director for Compliance and the Grants & Contracts group to develop and maintain compliance policies and procedures that can be put in place at the time of award and monitored throughout the life of a sponsored project.
Reads and analyzes award documents to write the cover memorandum for PIs and Grant Managers providing them with information about unusual or complex sponsor terms and conditions associated with the award.
Coordinates with Grants & Contracts and departments to obtain any additional documents needed to complete the award processing and reviews documentation for accuracy.
Determines the best fund code structure for projects involving multiple internal and/or external organizations; prepares the transmittal form for Office of Sponsored Programs (OSP); and, acts as liaison with OSP regarding all award setup issues.
Works with ORS support staff to ensure that award packets are prepared and sent to PIs and departments in a timely manner.
Manages other award related duties as required.
Currently, the three main areas of compliance for which this position is responsible include conflict of interest, committed effort and subrecipient monitoring.
Assists the Assistant Director for Compliance with the annual conflict of interest form release; assists with administrative duties supporting the Standing Committee on Conflict of Interest.
If subrecipients are part of an award, checks the subrecipient documentation and follows up with the PI and the department to obtain any missing items.
Monitors subrecipients and recommends contract modifications if warranted by a subrecipient#s performance.
Reviews and confirms committed effort at time of award and enters the information in grants.duke; assists in monitoring key/senior personnels total effort on sponsored projects; coordinates with Assistant Director for Compliance, the Grants & Contracts group and PIs to resolve effort related.
Works with the team to develop and present training materials for various areas of compliance. Manages other compliance related duties as required.
Duke Entity UNIVERSITY
Job Family Level 81
Full Time / Part Time FULL TIME
Regular / Temporary Regular
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging.
Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Education: Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.Training:Successful completion of required department training such as GC101& 201 Introduction to Research, Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.
No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.
Include BA/BS degree and three years of work in research administration related field; RACC certification or must obtain Certificate of Research Administration within one year after employment.
Must be notary public or must obtain notary public license within three months of employment.
As the federal government’s focus on compliance changes, this individual must be flexible, motivated and ready to learn the regulations on new areas of compliance.
Other requirements are:
- excellent written and verbal communication skills;
- ability to interpret federal and state regulations relevant to sponsored research;
- ability to organize and structure complex subject matter
- advanced computer skills in programs of relevance to duties.