Administrative Director, Cardiovascular Services Interdisciplinary Program

Michigan, United States
01 Feb 2019
End of advertisement period
26 Feb 2019
Contract Type
Full Time

Job Summary

The Oversight Leader of the Cardiovascular Services Program reports to the Chief Operating Officer (COO) of the University of Michigan Medical Group (UMMG), and partners with the Associate Chief Clinical Officer (ACCO) and the Associate Chief Nursing Officer (ACNO) for overall performance and management of this Interdisciplinary Program.

The primary responsibility for this management position is to provide leadership for strategic, financial, and operational priorities across their Interdisciplinary Program. The Oversight Leader will coordinate these activities with the overall UMMG and Michigan Medicine (MM) priorities. This role will provide management and oversight for care delivery, space management, performance management, and clinical, operational, and financial performance. The Oversight Leader is also responsible for leadership and support of ACU operations and budgeting for the Cardiovascular Interdisciplinary Program in collaboration with other aligned Interdisciplinary Programs and/or departments.

Organizational Relationships

  1. Has a direct reporting relationship to the COO of UMMG
  2. Partners with the physician and nursing leaders of the program to effectively oversee, operationalize, and implement UMMG strategic and operational priorities
  3. Oversees ACU Group Leadership and ACU Clinic Leadership to identify, resolve, and appropriately communicate safety, quality, and care delivery issues
  4. Provides direct oversight of the Cardiovascular Services Interdisciplinary Program Clinical Administrators (CAs) and/or ACU Managers. In Partnership with their triad leaders, the Oversight Leader provides functional and operational oversight of ACU Group Leadership for departments aligned to their Interdisciplinary Program, and respective ACU Clinic Leadership
  5. Partners with the department leadership to align departmental goals with the overall Michigan Medicine strategy, and implements a strategy to support these goals.


Characteristics and Duties

Fundamental Responsibilities

  • Develop Cardiovascular Services Interdisciplinary patient-centered programs and services within UMMG.
  • Represent UMMG on committees and other activities ensuring collaboration and liaison with appropriate clinical-enterprise-wide groups
  • Support the UMMG Leadership Triad in determining quality and patient care initiatives and improvements that support organizational priorities

Program & Clinical Management

  • Support ACCC and ACND in approval of care model requirements for each specialty, including roles, responsibilities, and exceptions
  • Approve non-physician staff complement at the clinic/ACU level, in collaboration with the ACNO
  • Oversee identification of potential revisions to the staffing model based on analysis of visit and productivity data from ACU Group Leadership and ACU Clinic Leadership
  • Develop strategies to improve transition of care between inpatient, outpatient, and home care
  • Provide oversight for regulatory compliance with CMS, JC, and CLIA, as applicable, operations of supporting functions (including identification of areas for improvement)
  • Support adherence to template and scheduling standards for access
  • Establish priorities, areas of focus, and measurable targets for performance improvement for support services
  • Allocate space within the ACUs in their Interdisciplinary Program and oversee monitoring of space utilization within the ACUs
  • Identify improvements for ambulatory facilities, including construction or renovation of structures and purchase of major equipment
  • Monitor clinical performance metrics at the interdisciplinary program level and support monitoring of clinical performance metrics at an ambulatory-wide level
  • Support communication of clinical performance metrics regularly to faculty and staff in clinics
  • Present on ACU clinical performance metrics to leadership committees
  • Oversee identification and sharing of clinical best practices to faculty and staff

Operational and Financial Management

  • Oversee resolution of clinical and operational problems at the ACU level
  • Monitor operational and financial performance metrics at the interdisciplinary program level
  • Oversee identification and sharing of operational and financial best practices to faculty and staff
  • Work with department leadership to secure faculty support for operational and financial performance
  • Oversee approval of ACU budget for upcoming year.

Faculty and Staff Performance Management

  • Support recruitment and selection of Ambulatory Care Clinical Chiefs (ACCCs) and Ambulatory Care Nursing Directors (ACNDs)
  • Support performance evaluation of ACCCs and ACNDs with respect to clinic daily operations
  • Support recruitment, selection, and evaluation of ACU Medical Directors
  • Oversee recruitment, selection, and evaluation of ACU Administrative Managers

Essential Functions

  1. Works closely with UMMG leadership and other Oversight Leaders to provide leadership for strategic, financial, and operational priorities across the ambulatory enterprise
  2. Serves as a key member of the Interdisciplinary Program Oversight Team
  3. Directs and leads multiple complex work streams, including large scale facility, IT, program development, and clinical re-design initiatives
  4. Works collaboratively in a team environment, continually addressing ongoing and new issues, while also exercising appropriate autonomy when needed to meet job requirements
  5. Provides expertise and consultation as it relates to operations effectiveness, patient access, financial management, employee engagement, and patient satisfaction
  6. Creates alignment between Michigan Medicine, Ambulatory Care Services, and Department strategies and priorities to facilitate administrative and operations management at a local level

Required Qualifications*

  • Master’s degree in health services administration or business administration or an equivalent combination of education and experience
  • At least five years of progressively responsible leadership experience and proven success in the management of health care delivery and a history of successful execution of initiatives in ambulatory care operations or physician practice management
  • Considerable health care experience and strong experience in managing clinical operations/practice management
  • Proven experience managing in complex organizations
  • Excellent oral and written communication and interpersonal skills, as demonstrated by the ability to work effectively with administrative partners, individuals, and/or teams, across disciplines
  • Demonstrated skill in change management
  • Credible, assertive, self-motivated administrator
  • Confident with the ability to convey vision
  • Skilled at data management and analytics
  • Considerable knowledge of management principles, practices, and methods
  • Knowledge of University policies and procedures

Additional Information


To be determined, as soon as feasible based on re-allocation of candidate’s current effort.

Performance Evaluation

To be determined, based on identification of the Chief Operating Officer’s assessment metrics.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.