Grants Coordinator

Pennsylvania, United States
30 Jan 2019
End of advertisement period
30 Mar 2019
Contract Type
Full Time

Org Office of Budget and Administration
Posted to the Web 01/29/2019
Posted Job/Salary Grade 026
Employment Type Exempt
Hours N/A
Position Type Full Time Position
Schedule 9:00 AM to 5:00 PM
Months 12
Position Length Ongoing 

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.


Under limited supervision, the Grants Coordinator at University of Pennsylvania, Penn Engineering is responsible for the preparation, review and submission of sponsored program proposals through the internal review process to submission to sponsor. Function as resource for sponsored program guidelines, policies and procedures. Act as liaison with Faculty, Research Services and Penn Center for Innovation. Review AIS information and compare with the award notice for accuracy. Enter award budgets into BEN. Assist with post award management and grant close out. As needed, will participate in other activities required in support of SEAS Research Services.


Bachelor Degree in business-related field, and 2 – 3 years of administrative experience, preferably in academic setting; or equivalent combination of education and experience, are required.. Strong knowledge and experience with information technology including word processing, spreadsheets, internet, business applications such as university financial and research administration accounting systems. Working knowledge of Sponsored Programs policies and procedures and BEN is highly desirable. Strong verbal, written communication and interpersonal skills required; strong organizational skills with ability to handle multiple tasks simultaneously flexibility, initiative and independent judgment required. Prior experience with PennERA strongly preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.