Rheumatology Fellowship Program/Education Coordinator

Pennsylvania, United States
30 Jan 2019
End of advertisement period
30 Mar 2019
Contract Type
Full Time

Org: DM-Rheumatology
Posted to the Web: 01/29/2019
Posted Job/Salary Grade: 025
Employment Type: Non-Exempt
Hours: 40.00
Position Type: Full Time
Position Schedule: 8-5
Months: 12
Position Length: Ongoing
Position End Date:    

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/


This position provides administrative support for the Rheumatology Fellowship program and other educational activities within the Division and is part of a team of administrative assistants within the Division that work collaboratively and cross-cover assignments as needed. Duties include but are not limited to: Manage ACGME Rheumatology fellowship training program working with faculty, fellows & support staff; Coordinate data for ACGME accreditation site visits; maintain ongoing program compliance for all programs; Coordinate fellowship recruitment & interview process; Organize orientation programs & on-boarding processes ensuring licensure, drug screening, back-ground checks & occupational medicine requirements are met for fellows; process departing paperwork, organize official functions for departing fellows; Coordinate internal/external educational activities; Provide support for faculty for MDTI and other medical school courses as needed; Perform Division-wide general administrative duties, including screening incoming telephone calls, act upon and/or follow up as needed; provide assistance and coverage for other administrative staff.


An Associate’s Degree or two year college equivalent and 3 years to 5 years of experience or equivalent combination of education and experience. Previous experience supporting a fellowship program strongly preferred; excellent PC skills, including Word, Excel, PowerPoint; excellent oral & written communications skills; excellent organizational skills; demonstrated ability to handle sensitive, confidential, and difficult situations with tact and diplomacy; excellent customer service skills; knowledge of academic environment, particularly University of Pennsylvania, highly preferred.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements    

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.