Job Family: Administration
Job Series: Administrative Services Administrator
Job Code: 4121
Grade: H
Exemption: Exempt

The global energy system is undergoing a major transformation and the fundamentals of the energy industry are rapidly changing. How industries, governments and the broader ecosystem address them will have far-reaching consequences on economic growth, national security and the environment in the 21st century.

The Precourt Institute for Energy is the interdisciplinary hub for energy research, education and convening at Stanford and serves to create a community for scholars, business leaders, policymakers and others seeking solutions to the world’s most difficult energy challenges.

The Stanford Precourt Institute for Energy seeks a strategic, creative, results-oriented program management professional to design and implement cross-campus programs related to energy research and education at Stanford. Under general supervision, the Outreach Program Manager will manage and support signature programs for the Stanford energy community, such Stanford Undergraduate Program on Energy Research, Energy@Stanford&SLAC, weekly Energy Seminar, and Stanford Energy Internships in California and the West.

The Outreach Program Manager will serve as a member of the team to execute the vision, strategy and goals for the Institute’s outreach programs; participate in partnership development to support engagement and community building at Stanford; develop new programs or support existing ones throughout the year; and liaise with colleagues across campus to feature Stanford content related to energy and climate change in university activities.

Key Components of Outreach Program Manager role:

• Execute detailed plans delivering programs within scope, on time and within budget.
• Develop, execute, and evaluate outreach programs by analyzing data, creating reports, and reviewing trends.
• Contribute to outreach strategy related to program communications, partnerships, and fundraising.
• Coordinate with Stanford groups, vendors and consultants on specific programs.
• Write and/or edit content, develop and execute marketing plans for program activities.
• Work as a team member with Institute staff and Stanford groups on various efforts.
• Collaborate with institute’s communications and web colleagues to maintain web and newsletter content related to energy outreach programs at Stanford.
• Actively participate in efforts to improve processes, programs and collaboration across the institute and Stanford energy units.
• Deliver experiences that lead to high customer satisfaction and advocacy for energy at Stanford.

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:

Administer, support, and manage programs or functions under general supervision.

CORE DUTIES*:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.
• - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.