Facilities Services Coordinator

California, United States
31 Jan 2019
End of advertisement period
31 Mar 2019
Contract Type
Full Time

Job Code: 4371
Grade: F

Stanford Graduate School of Business    

Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.

The Facilities Services Coordinator will report to the Associate Director of Facilities Services and Global Risk at the Graduate School of Business. This position serves as the first point of contact for customers and vendors. The Facilities Services Coordinator provides exceptional customer service in all interactions, performs specialized diverse work activities, coordinates solutions under limited supervision, and supports facilities services and systems that are required to meet day-to-day operational needs. The Facilities Services Coordinator also provides administrative support for the Director as needed, and maintains various department files, lists, and documents.

Your primary responsibilities include:

  • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Coordinate communications. Maintain approved content on websites and update and edit documentation. Provide departmental updates, alerts, notifications, including websites, phones; and plan annual event to highlight service offerings available to the community.
  • Serve as maintenance point of contact for facilities systems in building(s), initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion.
  • Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules to meet changing needs.
  • Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
  • Handle mailing services, shipping and delivery.
  • Maintain inventory of supplies needed for daily office needs.
  • Monitor the Graduate School of Business Information Line to and respond to a broad range of external inquiries.
  • Be flexible to completing any other additional assigned duties.

To be successful in this position, you will bring:

  • Associates degree or greater and three years related, demonstrated facilities management experience, or combination of education and experience.
  • Interpersonal skills and mature judgment required to interact effectively with a broad range of people, including faculty, staff, students and vendors, both individually and in groups.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
  • Working knowledge of applications such as Excel, Word, PowerPoint, Project and all Google Apps.
  • Experience working with internal and external vendors and services contracting.

 *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

  •  Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
  • Discovery and fun. Visit campus gardens, trails, and museums.
  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! 

We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.