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Administrative Assistant (Perfusion Services)

Employer
DUKE UNIVERSITY
Location
Durham, North Carolina (US)
Closing date
25 Mar 2019

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ADMINISTRATIVE ASSISTANT: Duke Perfusion

Occupational Summary

In support of the Duke Perfusion department, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced. This full-time weekday day shift position will report directly to the Chief Perfusionist.

Work Performed
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following:

  • Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested.
  • Coordinate special projects, such as on site ECMO training and events.
  • Research budget variance and follow up to resolve issues.
  • Develop advanced presentation materials in print and power point.
  • Prioritize and resolve inquiries (phone, e-mail, in person).
  • Schedule and maintain calendar of appointments, meetings and travel itineraries for team and interview candidates, and coordinate related arrangements.
  • Act as a liaison between the department and external groups.
  • Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
  • Collect, compile and analyze moderately complex data and information.
  • Partner with Chief Perfusionist and Associate Chief Perfusionists to support payroll submission and clear procurement card charges.
  • Partner with Chief Perfusionist and Associate Chief Perfusionists to coordinate student and affiliate learner schedules and required documents.
  • Partner with Chief Perfusionist and Associate Chief Perfusionist to reconcile disposable charge items.
  • Order purchase requests for Perfusion Department as needed.
  • Perform other related duties incidental to the work described herein.

Knowledge, Skills, and Abilities 

  • Creatively uses PC, word processing and other office tools.
  • Thorough knowledge of department policies, procedures, and goals. 

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