Section Head of Systems

Doha, Qatar
24 Jan 2019
End of advertisement period
28 Feb 2019
Contract Type
Full Time

Location Doha, QA      

Department Name Facilities and General Services Department      

College/Department Profile            

Job Purpose:

To manage the operations and maintenance activities for University systems that supports the educational process of QU. To ensure the best practices and the conditional assessment programs are followed for maximum efficiency and operational effectiveness of the systems.To ensure the most suitable working environment is obtained for section staff and their activities.


  • Interpersonal Communication
  • Initiating action
  • Accountability
  • Advocacy
  • Self-Development
  • Compliance and commitment to work ethics


  • Knowledge of related technical standards
  • Knowledge of facilities management
  • Strategic management, planning, and follow-up
  • Outsource management
  • Budgeting and financial knowledge
  • Risk management
  • Facilities life cycle management
  • Performance management
  • Project/contract management
  • Knowledge of quality control and assurance 
  • Knowledge of HSE and local statutory requirements
  • Human resources management
  • Material and resources management


  • Ability to assess and identify facilities development needs
  • Ability to vision and plan for the short, medium, and long term
  • Ability to estimate forecasted cost and prepare and control budget
  • Ability to identify, assess, and mitigate potential facilities risks
  • Ability to evaluate the performance of section projects and activities
  • Ability to prepare Mechanical contract specifications and requirements
  • Ability to manage and control projects/contracts and operational activities
  • Decision Making and problem solving abilities
  • Ability to analyze data and generate  reports
  • Ability to lead in emergency situations remaining calm under pressure
  • Ability to interface and communicate effectively with all management and staff
  • Ability to lead, supervise, and evaluate staff/team

Duties & Responsibilities            

Tasks and Responsibilities :

  • Review and assess annually the progress of the previous year strategic/operational objectives in addition to the section managerial and facilities potential risks
  • Collect, review, and compile annual  assessment results prepared by the section team
  • Along with the team, prioritize the list of electrical section needs based on section annual assessment
  • Along with the team, develop section objectives and plan in-line with QU objectives in addition to team assignment
  • Review the initial feasibility studies for new contracts/projects that are prepared by the team
  • Under the supervision of the office manager, set the plan and budget of new projects/contract 
  • Guide and monitor the implementation of the section approved plans
  • Review and approve the plan and budget related data prepared by the electrical team
  • Review the initial feasibility studies for unplanned contract/project and the request for new project approval that are prepared by the electrical team
  • Identify potential risk of the section
  • Prepare risk control measures and mitigation strategies
  • Monitor the mitigation strategies implementation
  • Identify the office/section needs of human resources and their qualifications
  • Evaluate office/section staff according to pre-identified criteria
  • Prepare and submit section performance measurement report (ad-hoc or periodical)
  • Review tender technical and financial documentation prepared by electrical team
  • Review the tender clarifications and circular
  • Review the technical and financial evaluation of bidders prepared by the electrical section team
  • Review the project change request prepared by the team 
  • Review the payment request prepared by the team
  • Review the project change request prepared by the team 
  • Review the payment request prepared by the team
  • Review and compile all work order status reports and generate overall monthly report  
  • Follow-up on the progress of the PPM
  • Review the direct purchase request 
  • Manage the review of capital projects documentations submitted to the FGSD 
  • Assign section's staff to attend operational training of capital projects handing over 
  • Ensure quality control criteria for all electrical activities are established, communicated, and implemented 
  • Ensure and implement the related part of the quality management system 
  • Facilitate and ensure the availability of the relevant auditee and required information during quality internal audit
  • Review and approve the corrective actions proposed by the section staff and follow up on their implementation  
  • Ensure process performance measures are calculated and submitted to the Quality Management Section as per the pre- identified timeline 
  • Suggest and participate in quality improvement initiatives
  • Ensure and implement the relevant health and safety policies, procedures, and guidelines
  • Ensure safety related risk data are provided to Health and Safety Section 
  • Ensure safety related risk mitigation strategy are implemented
  • Ensure and implement the relevant environmental and sustainability policies, procedures, and guidelines
  • Ensure environmental and sustainability related risk data are provided to environmental and sustainability Section 
  • Ensure environmental and sustainability related risk mitigation strategy are implemented
  • Ensure the related documents of projects, contracts and all electrical activities are uploaded according to archiving system.
  • Implement internal correspondences process
  • Ensure the related physical documentation of projects, contracts and all electrical activities  are submitted for archiving
  • Set the Facility Conditional Assessment Program (FCAP) and the executive plan, and ensure the continually of the implementation
  • Review and study end-user feedback and take them into consideration in the future improvement plan


  • Bachelor degree in electrical or communication engineer
  • 10 years in facilities control systems such as CCTV, access control and fire alarm.