Administrative Assistant, Conformable Decoders Research Group
Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II, Media Laboratory (ML), to provide varied and complex administrative support for Professor Canan Dagdeviren and the Conformable Decoders research group. Responsibilities include calendar management; coordinating financial and procurement activity, including procurement, reimbursements, reconciling and tracking spending, monitoring budgets, etc.; developing inventory system and collaborating with lab manager on purchasing, space, safety, etc.; coordinating research and group activities, e.g., sponsor visits, creating agendas, scheduling demos, arranging catering, etc.; arranging travel, including preparing itineraries and processing reimbursements; triaging a high volume of communications; liaising between students and professor; serving as information source for students regarding group activities, travel, purchasing, etc.; working with PI on hiring and supervising student/temporary workers/contractors and with ML HR on regular staff hiring; onboarding new group members; providing support for academic activities, monitoring deadlines/due dates, maintaining professor’s CV, etc.; general office support; and special projects as assigned.
REQUIRED: high school diploma or its equivalent; at least three years’ relevant experience supporting senior managers; excellent interpersonal, organizational, critical thinking, and problem-solving skills; ability to proactively engage and anticipate needs; flexibility in a demanding, fast-paced environment with frequent interruptions; ability to handle multiple tasks concurrently, set priorities, meet deadlines, and work independently and as part of a team; proficiency with English grammar and composition; excellent editing/proofreading skills; attention to detail; sound judgment; proficiency with MS Office (Word, Excel); and ability and willingness to quickly master new software programs as necessary. Bachelor's degree and an interest or background in materials science or any engineering discipline preferred; as is experience with website maintenance (HTML), SAPgui, Concur;
Google applications (Google Docs, Google Sheets, etc.), and Dropbox.