Education,Assessment Specialist

California, United States
31 Jan 2019
End of advertisement period
31 Mar 2019
Contract Type
Full Time

The Office of Medical Education (OME) provides management and oversight of the required medical school curriculum, including courses, clerk ships, medical student scholarship, assessment, programs, and evaluation. OME is currently seeking an Education and Assessment Specialist (Administrative Associate 4) at 50% FTE (20 hours/week). Under the general direction of Practice of Medicine (POM) directors and associate directors, the Education and Assessment Specialist will provide rigorous qualitative and quantitative evaluation and research support, including designing evaluations, collecting and analyzing data, and establishing and managing databases, for the required MD curriculum and programs, including the upcoming curriculum redesign. This position will also provide administrative, operational and project management support to the program.

Job Code 4104/Grade G

*This position is not scheduled to move to Stanford Redwood City 

Duties include:

  • Under the general direction of Practice of Medicine (POM) directors and associate directors, the Education and Assessment Specialist will act on behalf of leadership in regards to establishing priorities and identifying and resolving problems related to evaluation, assessment, data management and administrative operations. 
  • Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. 
  • Analyze survey data and develop summary reports using quantitative and qualitative analysis tools and software (E*Value, Qualtrics, and MedHub).
  • Conduct statistical analyses of student performance data. Interpret results and make recommendations to course and curriculum leadership to develop improvements in curriculum and other faculty training.
  • Collaborate with faculty and staff stakeholders to develop and administer new student satisfaction surveys for required MD courses. 
  • Manage evaluation databases and evaluation systems, including but not limited to E*Value, Qualtrics, and MedHub. 
  • Set up and monitor student and faculty portfolio systems. 
  • Manage online surveys and data collection, ensuring data integrity, for longitudinal tracking of student and faculty satisfaction and performance outcomes.
  • Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf. Co-lead and support student and faculty focus groups. Provide analysis and summary reports of key themes that emerge from focus groups. 
  • Oversee and/or perform duties associated with scheduling and organizing the annual retreat in collaboration with course leadership. Build retreat agendas, assist with facilitating interactive retreat discussions
  • Compose and draft documents and correspondence for presentations and reports; perform substantial research editing and fact checking. Contribute to medical education research projects, including creating supporting documentation for manuscripts, poster development, and publications.
  • Update and manage Service Level Agreements for vendors/databases with primary stakeholder groups (Evaluation Division, MSPA Program, E4C). 
  • Analyze and review material and extract pertinent information for briefing purposes. Based on course performance and student/faculty evaluations, identify new innovations in education and determine best approaches for presenting and promoting research findings.
  • Responsible for leading administrative and project management support functions of the POM program
  • Other duties may also be assigned


  • Master’s degree in relevant field (e.g. education, evaluation).
  • Knowledge of medical education, including emerging innovations at the local, regional, and national levels. 
  • Familiarity with curriculum and evaluation software tools (e.g., E*Value, Qualtrics, MedHub).
  • Prior experience working in higher education


High school diploma and six years of administrative experience, or combination of education and relevant experience.


  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Proven success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others. 
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.


  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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