Staff Associate, School of Humanities and Sciences

Location
California, United States
Posted
31 Jan 2019
End of advertisement period
31 Mar 2019
Ref
81772
Contract Type
Permanent
Hours
Full Time

Job Family: Administration
Job Series: Administrative Services Administrator
Job Code: 4121
Grade: H
Exemption: Exempt

The Staff Associate in the School of Humanities and Sciences serves as the principal staff support for one or more faculty Senior Associate Deans who are responsible for the management of clusters of academic departments and programs in the School of Humanities and Sciences. The Staff Associate has significant coordination, facilitation and analysis responsibilities, in effect serving as the chief of staff for the Senior Associate Dean. The Staff Associate will support recruitment and retention of faculty, serving as a primary contact between the H&S Dean’s Office and individual departments. In addition the Staff Associate will support additional academic programs, which may include coordination of Faculty Housing programs for the school, appointments of endowed chairs and faculty scholars, and appointment of Lecturers/Other Teaching staff in the departments and programs of the cluster(s). The Staff Associate will also oversee the scheduling of meetings for the SAD, as well as other administrative support.

CORE DUTIES*:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Combination of education and experience that demonstrates an ability to research and analyze complex issues within an academic environment.
  • Experience dealing with sensitive and confidential issues and materials.

Certifications and Licenses:

  • None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

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