Protocol Specialist/Administrator

Pennsylvania, United States
30 Jan 2019
End of advertisement period
30 Mar 2019
Contract Type
Full Time

Org: Institutional Animal Care and Use Committee
Posted to the Web: 01/11/2019
Posted Job/Salary Grade: 027
Employment Type: Exempt
Hours: N/A
Position Type: Full Time
Position Schedule: M-F, 8:00 am - 5:00 pm
Months: 12
Position Length: Ongoing
Position End Dat:     

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

The Office of the Provost provides direction on all facets of the University’s academic mission, including education, faculty, research, online learning, global initiatives, admissions, athletics, student life, and arts and culture. The Provost’s Center aggregates programs and offices designed to support University operations, including: the Office of the Provost, the Office of the Vice Provost for Research and its reporting departments (Penn Center for Innovation, Environmental Health and Radiation Safety, University Laboratory Animal Resources, and Regulatory Affairs), the Office of the Chaplain, the Graduate Student Center and Family Resource Center, the Division of Recreation and Intercollegiate Athletics, College Houses and Academic Services, New Student Orientation, the Office of Student Conduct, the Center for Undergraduate Research and Fellowships, the Office of Undergraduate Admissions, the University of Pennsylvania Press, and all of the University’s arts organizations (Penn Museum, Institute of Contemporary Art, Annenberg Center for the Performing Arts, Arthur Ross Gallery, and University Art Collection). It also includes interdisciplinary academic centers and institutes that are more appropriately housed centrally than in an individual school, including the Laboratory for Research on the Structure of Matter, the Center for Cognitive Neuroscience, the Center for Neuroscience and Society, the Penn Institute for Urban Research, the Center for Teaching and Learning, Kelly Writers House, and Weiss Tech House.


The Protocol Specialist/IACUC Administrator’s (PS/IA) primary role will be to focus on performing and managing IACUC pre-review of protocols and amendments, as well as help coordinate administrative and technical projects within the Office of Animal Welfare (OAW). In conjunction with the other members of the administrative team, the PS/IA will perform protocol and amendment pre-reviews, manage the IACUC review process, and serve as the first line of support for the research community for questions about the online protocol system (ARIES) and protocol reviews. Additional support provided to the research community will include providing training for ARIES protocol submissions and participating in the Laboratory Animal Research Coordinator (LARC) training program. The PS/IA will also assist with subaward and memorandum of understanding (MOU) requests, protocol-grant congruency checks, website maintenance, and act as a liaison with technical support services. Additional duties include helping to prepare for and attending IACUC meetings (navigating review of documents and protocol submissions, recording decisions, and generating minutes), assisting with training for new IACUC members, maintaining office standard operating procedures, managing inter-office webinars on animal welfare topics, and serving as an ad-hoc member of the IACUC Training Subcommittee.


A Master’s degree in science is required, preferably in the biology or animal science fields, with a PhD degree highly preferred. Two to three years of experience with IACUC-related work and/or basic animal research is required. CPIA (or eligible for exam) is preferred. Excellent attention to detail, written and verbal communication skills, and interpersonal and customer service skills are required for protocol reviews and interactions with PIs, laboratory personnel, and the IACUC Committee and subcommittees. A customer service attitude is also necessary. Proficiency with various computer programs (databases and web-based applications) will be essential to complete all duties performed by the Protocol Specialist/IACUC Administrator. The ability to multi-task, organize various activities, work under time constraints, handle sensitive matters with discretion and professionalism while maintaining confidentiality, and work both independently and collaboratively within groups is crucial. Familiarization with various regulatory requirements will be necessary to make appropriate assessments of proposed activities and in formulating applicable guidance for researchers to revise their protocol/amendment accordingly.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.