Financial/Research Cordinator

Pennsylvania, United States
29 Jan 2019
End of advertisement period
29 Mar 2019
Contract Type
Full Time

Org: Clinical Studies-New Bolton Center
Posted to the Web: 01/12/2019
Posted Job/Salary Grade: 026
Employment Type: Exempt
Hours: N/A
Position Type: Full Time
Position Schedule: m-f
Months: 12
Position Length: Ongoing
Position End Date:   

University Overview    

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview    

The University of Pennsylvania School of Veterinary Medicine is a global leader in veterinary education, research, and clinical care. Founded in 1884, the School is a proud member of the One Health initiative, linking human, animal, and environmental health.


The primary function of the position is to support the Business Manager of Clinical Studies New Bolton Center (CSNBC) and New Bolton Center (NBC) with general financial and grants administration projects, including assisting with the proposal submission and related pre-award activities. Responsibilities include running/reviewing monthly reports for the entire department portfolio (operating budget, gifts, grants, endowments and special purpose funds), handle wayward transactions, process monthly budget and expense journal entries as needed. Reconcile and correct fiscal year activity such as suspense, and anticipated resources. Assist with monthly payroll review. And, as needed, serve as back up for creation and close out of purchase orders
Specific grants management responsibilities include the processing of agreements through the Research Inventory System (RIS) including Subcontract Agreements, Material Transfer Agreements(MTA’s), Non- Disclosure Agreements, Collaborative Research Agreements, and Master Service Agreements and monitoring and tracking associated contract payment schedules and invoices. Individual will also assist the Business Manager with post-award activities including account set up, monitoring compliance and accuracy of transactions as well sponsor guidelines, processing sponsor amendments and sponsored program close outs.
Position located in Kennett Sq., No public trans. avail.


An Associate’s Degree or two year college equivalent and 3 years to 5 years of experience or equivalent combination of education and experience is required.

Affirmative Action Statement    

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.