Assistant Director of Student Life,University Level Program

California, United States
14 Jan 2019
End of advertisement period
14 Mar 2019
Contract Type
Full Time


Stanford Summer Session administers the fourth quarter of the academic year, sponsoring over 170 courses from more than 30 academic departments and providing residential support for approximately 1,500 students during the eight- to 10-week term. The students who enroll in summer courses include Stanford undergraduate and graduate students as well as visiting students who are admitted through a selective application process. These visiting students, approximately 1,000 in number, hail from high schools, colleges, and universities across the U.S. and around the world. The Summer Session office is responsible for curriculum coordination and sponsorship, program marketing and promotion, application processing and admission, residential staffing and programming, and general student services and assistance.

University Level Program Overview

Stanford Summer Session admits approximately 500 visiting undergraduate and graduate students who enroll in courses and share living space with the Stanford students who elect to stay on campus during the summer months. In addition to domestic and international program participants, the Summer Session community includes a small number of special programs targeting specific student populations, such as the International Honors Program for students from partner institutions around the world, and the Veteran Accelerator for U.S. Military Veterans in the first two years of their college studies. All visiting students enroll in between 3 and 20 units of study; Stanford students may take courses as well, or engage in on- or off-campus research or employment opportunities. University level students are academically focused, but also like to build relationships with their dorm mates. Residential programming in cultural, educational, and social domains plays a large role in the vibrancy of the program. Most visiting students will leave campus at the end of 8 weeks; most Stanford students will stay on campus for 10 or more weeks. All Summer Session residences are centrally located on campus, and summer students and staff have access to campus services and recreational facilities. 


Reporting to the Associate Director of Student Life and Academics, the Assistant Director of Student Life – University Level Programs (AD – University Level) has primary responsibility for the oversight of student life and residential management within the Summer Session array of University Level programs. Working closely with their counterpart in the High School Summer College program, the AD – University Level will be responsible for management of residential life, student activities, and student conduct within their assigned population of summer students, and will recruit, hire, and train over 60 summer residential student staff to provide coverage within undergraduate residence halls. The AD University Level will additionally recruit, hire, train, and supervise approximately six summer management interns via the ACUHO-I summer internship program. The AD – University Level position helps to ensure a sense of community among staff and participants while working towards implementing best practices in areas under their purview. Additional duties include program budgeting and budget management, training, emergency management, and collaboration with campus partners.

Core Duties:

Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. (30%)

  • Administers the day-to-day student life experience for Summer Session university-aged program participants including student activities, student conduct, and orientation.
  • Serves in the on-call rotation for crisis management and students of concern during the program.
  • Recruits and trains 60 residential staff at various levels ensuring staff members uphold university and program policies.

Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. (10%)

  • Conducts midterm and final evaluations of residential staff members.
  • Collaborates with Summer Session team to administer participant and program evaluations.
  • Contributes to the Summer Session annual assessment report including data analysis and recommended changes.

Analyze and interpret policies; develop, revise and implement procedures for program or function. (10%)

  • Works within Student Life Team to develop and recommend changes to program practices, based on student and staff feedback and department requirements.
  • Evaluates and edits program material and information appearing on Summer Session website and within email correspondence, handbooks, and job descriptions.

Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies. (10%)

  • Liaise with various campus offices such as Residential Education, Title IX, Housing and Dining, and Office of General Council to provide program support.
  • Represents the program to students and families during student conduct and crisis management situations.
  • Develops and facilitates training for summer management interns and student staff.

Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences. (10%)

  • Co-instructs Spring Quarter ResLife course for new student staff.
  • Participates in planning Welcome Weekend activities for program participants.
  • May attend 1 to 2 conferences annually to build networks and ensure implementation of best practices within Student Life.

Participate in development of budgets; monitor and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget. (10%)

  • Develops Student Life annual budget for University Level programs.
  • Assists in developing the residential operations budget.
  • Works closely with the Summer Session finance team to uphold program spending philosophy.

May direct staff to perform various tasks and assignments. May also supervise staff. (20%)

  • Supervises 60 residential staff members during the summer term.
  • Serves as the manager on various projects necessary to administer the Summer Session University Level programs – such as student and staff housing assignments.
  • Delegates support tasks to other Student Life team staff members and follows-up to ensure project completion.
  •  Other duties as assigned.


  • Education & Experience:
  • Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities: 

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills. 
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing. 
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:



  • Constantly perform desk-based computer tasks. 
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Frequently use a telephone, particularly during summer program.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Summer responsibilities will require extended hours including evenings and weekends.
  • May travel locally.
  • Will occasionally travel outside of state.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job." 

PLEASE NOTE: This position will move to Stanford's new Redwood City Campus in 2019.