Associate Director of UROP Curriculum & Retention

08 Jan 2019
End of advertisement period
08 Mar 2019
Contract Type
Full Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Undergraduate Research Opportunity Program (UROP) is one of the largest programs of its kind serving 1400 first and second year students and has engaged undergraduate students in research, scholarly, and creative inquiry for 30 years. By providing opportunities for students to work on research and creative projects with University of Michigan researchers and community partners in all academic disciplines, UROP creates conditions for an equitable, inclusive, and supportive educational environment where every person feels valued and has an opportunity to add value. UROP encourages students towards a life-long appreciation for discovery and the social benefits of diversity, for building understanding across differences, and critically examining information in the world around them. This nationally recognized program has been acknowledged as one of the leading programs that engages diverse students in research.

The Associate Director of Curriculum and Retention will be an integral part of the overall leadership team and will work closely with the UROP Director and Admission and Enrollment Management staff in providing organizational and administrative leadership regarding student admission, matriculation, and retention to the program. The Associate Director of Curriculum and Retention will oversee Peer Facilitator hiring, training and supervision processes, the development of program-wide curriculum and lead UROP student enrollment and retention efforts. The successful applicant will be an experienced professional with experience in conducting research as well as experience in student academic affairs and demonstrated experience with academic program development. The successful applicant should also have experience with diverse student populations including first generation college students, underrepresented students and community college students and knowledge of and experience with transition issues facing students. We are looking for an individual who has experience with curriculum and program development in higher education, as well as program evaluation and assessment with a particular focus on learning outcomes.


Administrative Management and Development of Retention Efforts (30%)

Provide administrative support and operational leadership for the program in collaboration with the Director and leadership team. The Associate Director of Curriculum and Retention has lead responsibility for admissions and enrollment management and the management of academic and extracurricular activities for students in the Undergraduate Research Opportunity Program academic year program and select summer program(s). The Associate Director will supervise UROP’s Academic Program Manager and will organize and implement academic programming for prospective and current students as well as UROP alumni. The Associate Director will plan and direct recruitment, admissions and enrollment management for the program with UROPs Academic Program Manager and Student Administrative Assistant Associate, including setting admissions targets and developing a recruitment plan for ensuring continued program growth in all academic areas, ensuring equitable representation of all areas of academic study. The Associate Director will serve as the lead in advising students on program requirements and opportunities related to students’ research, career, and graduate school interest.

The Associate Director of Curriculum and Retention is a key player in UROPs provision of academic support to undergraduate students and will play a lead role with the Director in developing robust retention methods and practices. They are the lead for coordinating the day to day implementation of a UROP Student Retention Alert System and developing and implementing institutional programs for and responses to students identified at risk and/or having problems in their research project. They are responsible for developing training modules for student participants, in collaboration with the Associate Director of Research Mentors, on how to work in diverse research settings, the ebb and flow of research and the research enterprise, and how to navigate conversations with research mentors, and empower students to learn and develop proactive skills. The Associate Director will provide comprehensive and integrated academic support and resources to UROP students, work with campus wide academic advising units on procedures related to UROP enrollment, and will work with the Associate Director of Research Mentors and other staff members on resolving problems that arise in research partnerships. The Associate Director will impact the retention of students through monitoring and implementation of programming for UROP, such as advising, advocacy and developmental programming. The Associate Director will perform internal assessments to create strategic plans to further develop the research seminar curriculum and the professional training of UROP Peer Facilitators.

The Associate Director also assists the training and functional supervision of UROP office staff and assists as needed in interpreting UM guidelines and policies and resolving problems related to student registration and related issues. The Associate Director contributes to the long range vision for the program and its implementation by working with the Director and Associate Director of Research Mentors by creating, supporting, and participating in special events and taking on duties as assigned. They will provide back-up for the UROP Director in the Director’s absence and provide functional supervision for administrative and student services staff.

Lead Curriculum Development and Peer Facilitator Training (20%)

The Associate Director oversees the hiring, training, supervision and evaluation of student peer facilitator staff and temporary office assistants, including the development of periodic workshops for their professional development. This includes working in collaboration with the rest of the staff in developing a program-wide curriculum and syllabus that expands students’ experience of research in our program. This position also leads the organizing efforts for the one week Peer Facilitator training to be held the week before Fall semester begins. Duties include scheduling training sessions with different campus partners (CAPS, CRLT, CSP, CEAL), leading workshops about internal processes, using UROP’s internal database, monitoring student progress, using CANVAS for seminar planning and grading, as well as understanding and facilitating the curriculum. The Associate Director will be responsible for planning and implementing ongoing training of Peer Facilitators throughout the academic year.

Lead Peer Facilitator recruitment and hiring (15%) 

This position has the leading role in the recruitment and hiring process of Peer Facilitator staff. UROP hires approximately 42-45 peer facilitators each year to lead bi-weekly research seminars and guide over 1,400 UROP students throughout their research journey. The Associate Director provides the administrative/organizational framework for the entire UROP staff to be able to participate in the Peer Facilitator selection process. Duties include creating process timelines and assigning tasks, marketing and recruiting, managing applications and related communications, working with administrative staff on scheduling interviews and rooms, developing interview questions, manage hiring communication and disciplinary distributions, as well as assigning groups of Peer Facilitators to UROP staff supervisors. The Associate Director of Curriculum and Retention oversees Peer Facilitator hiring, training and supervision processes, the development of program-wide curriculum and leads student enrollment and retention efforts.

Lead on PF supervision and support (15%) 

The Associate Director will oversee staff liaisons in peer facilitator supervision, and will personally supervise 10-15 Peer Facilitators annually. Specifically, the Associate Director of Curriculum and Retention will work in collaboration with UROP staff to develop processes and procedures designed to increase student retention and satisfaction. Duties include weekly individual meetings with peer facilitators, tracking their student progress, etc. Lead in planning bi weekly staff meetings and in-service training for peer facilitators. Help peer advisors provide support to their students and resolve student issues.

Program and Student Assessment (10%) 

Assess and evaluate research seminars and the experience of all student participants. Monitor UROP program effectiveness, as well as the research seminar curriculum, through the implementation of evaluation tools including surveys and the use of E-Portfolio and develop additional evaluation and learning analytical tools. Make recommendations for program development and research seminar improvements based on evaluation findings. Assess the summer WAGSFP program and disseminate finding to UM and non-UM constituents (such as donors and alumni). In consultation with the Director of UROP, develop measurable outcomes that will assist in determining effectiveness of program and research seminars and use those outcomes to modify programming accordingly. Develop and implement systems for tracking/measuring outcomes in relation to: staff/faculty interactions with students, intra-university referrals and outcomes, student progress in research, and exit interviews with students who choose to leave UROP at the end of fall semester. This position will have overall responsibility for management of internal program activities including formative program evaluation and evaluation of program impacts on student participants.

Oversee Summer Fellowship (5%) 

The Associate Director oversees one UROP Summer Fellowship: The Women and Gender Summer Fellowship Program (WAGSFP). Duties include student recruitment and admissions, curriculum development, supervising summer Peer Facilitators, communicating with project mentors, monitoring student progress, working with accounting staff on stipend disbursement, and writing end-of-program reports.

5% Liaison to other units

The Associate Director will be the liaison to campus partners such as the Newnan Advising Center, Wolverine Wellness, and Counseling and Psychological Services, to develop strategic collaborations to support student retention and wellness.

Required Qualifications* 

  • Master’s degree
  • 3-5 years supervising student and permanent staff
  • Experience working in an academic student setting
  • Ability to prioritize multiple competing demands and work in a fast paced environment
  • Experience and commitment to working with a diverse, multicultural student population and superb interpersonal relationship skills
  • Professional demeanor and excellent interpersonal skills, including written and oral communication skills
  • Demonstrated project management and organizational skills; strong attention to detail
  • Ability to set priorities, work simultaneously on numerous tasks with multiple staff, and meet deadlines
  • Excellent analytical, problem solving and decision making skills
  • Prior experience is required in student success services, such as academic advising, mentoring, learning support programs, and assessment of student retention
  • Effectively supervise programs for academic, social and personal support services as enrichment for students
  • Classroom instruction or lesson-plan facilitation preferred
  • Deep understanding of college student development and its impact on the college learning experience and the retention of students

Desired Qualifications* 

  • Doctorate degree preferred
  • Strong relational database management and strong information technology experience
  • Able to analyze both statistical and qualitative research related to student success and use interpretations of these data sets to creatively identify practical responses in programming or systems modification
  • Strong academic experience, with knowledge of academic resources on campus
  • Experience with and demonstrated knowledge of the general issues affecting student success in higher education, along with specific issues that impact the success of underrepresented students in higher education, including first generation, low-income, and transfer students
  • Demonstrated ability to work effectively and collaboratively with broad sections of UM faculty and staff

Additional Information 

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit

To learn more about LSA’s Guiding Principles visit

Background Screening 

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement 

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.

Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline 

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement 

The University of Michigan is an equal opportunity/affirmative action employer.