Electronic Book Production Coordinator

Maryland, United States
09 Jan 2019
End of advertisement period
09 Mar 2019
Contract Type
Full Time

Role/Level/Range: ATP/03/PB 
Starting Salary Range: Commensurate with experience
Employee group: Full Time 
Schedule: M-F, 8:30-5:00 p.m 
Exempt Status: Exempt ​​​​​​​ 
Location: 01-MD:Homewood Campus 
Department name: 10000138-MUSE Tech Services 
Personnel area: Academic and Business Centers

General Job Description

The position of EBook Production Coordinator will report to the Manager, Electronic Production.  75% of the successful candidate’s time will be spent managing the receipt, classification, processing, and launch of approximately 4,000 books annually. The remaining 25% of time will be dedicated to managing a portion of the MUSE journal content.

This position will collaborate with Project MUSE’s Electronic Production, Publisher Relations and Content Development, and Tech teams to monitor, index, and track metadata and book files (PDF and EPUB) from more than 100 publishing partners through the Project MUSE launch process. The EBooks Production Coordinator will delegate work to internal Electronic Production Specialists daily and to external production contractors as needed.

This position will also act as a Journal Production Coordinator, responsible for managing a subset of MUSE publishing partners and shepherding their journal content through all aspects of the production process from receipt for files until launch.

Specific Duties and Responsibilities

The EBook Production Coordinator will:

  • Oversee the assignment of book content to appropriate disciplines and collections and make recommendations for new collections based on content received.
  • Recommend and implement adjustments to the current workflow, tools, and publisher resources to streamline ebook production.
  • Contribute to a variety of long- and short-term projects that relate to Production, MUSE in general, or JHUP as a whole.
  • Oversee quality control of book files and data to ensure publishing partners adhere to Project MUSE specifications.
  • Act as a liaison between MUSE Production, Tech, and MUSE publishing partners for file production and metadata issues related to ebooks.
  • Establish content (metadata and file) delivery and production schedules to ensure production and indexing deadlines are met to support annual Project MUSE collection goals.
  • Manage relationship with all Project MUSE book publisher partners.
  • Manage relationship with a portion of MUSE journal publishing partners.
  • Manage the indexing workflow, including hiring and supervising JHU student employees.

Minimum Qualifications

  • Bachelors degree required.
  • One year of publishing experience required.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

  • Prior experience in academic or for-profit publishing, either in editorial content development or production.
  • Familiarity with academic publishing, particularly the university press and related not-for-profit sectors, and with open access publishing initiatives.
  • Knowledge of electronic publishing trends.

Technical Skills

  • Proficiency in technologies for electronic publishing, including Excel, Adobe Acrobat Professional, HTML and XML.
  • Familiarity with metadata standards, including ONIX, MARC21, LCSH, LC Name Authorities, and BISAC.

Personal Skills

  • Diligent work habits and ability to meet tight deadlines.
  • High level of professionalism.
  • Strong written and verbal communications skills.
  • Self-motivated, creative problem-solver with excellent attention to detail.
  • Ability to plan, organize, and manage multiple priorities effectively and efficiently.
  • Willingness to learn new applications and follow web standards to improve the Project MUSE production environment.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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