Student Administrative Assistant Intermediate

Michigan, United States
06 Dec 2018
End of advertisement period
10 Dec 2018
Contract Type
Full Time

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Serve as an effective member of a diverse and busy team to provide administrative support for a variety of activities within Student and Academic Affairs at the College of Pharmacy.


  • Act as initial contact and information resource for the Office of Student Affairs and the College of Pharmacy via telephone, email and in person.  Greet and assist faculty, staff, students, and guests.
  • Provide administrative support for student service functions; assist with logistical aspects of supporting college events/programs, including supporting venue and food arrangements; assist with student announcements through newsletters and announcement board; support student professional commendation process; support student meeting scheduling effort with Associate Deans.
  • Provide support for the College‚Äôs career services, including assembling data for the biweekly newsletters, scheduling potential employer interviews for students; registration and event support for annual career fair; assist with survey and data collection.
  • Provide backup assistance and support as necessary.  
  • Assist with material preparation, duplication and assembly; mailings; and occasional onsite staffing support.
  • Assist with planning and execution activities for ongoing student programs (such as REU, Pharmacy Phamilies, and others); create and send schedules, communications, administrative assistance, and meeting logistics to support students in these programs.

Required Qualifications*

  • High School diploma plus 3 years of administrative experience in an academic setting (or an equivalent combination of education and experience)
  • Ability to keyboard with speed and accuracy.
  • Knowledge of University and/or College of Pharmacy programs, policies and procedures.
  • Considerable knowledge of and ability to use advanced business software and computer applications, including database applications.
  • Ability to independently handle multiple priorities and attend to details with precision.
  • Excellent written and verbal communication skills.
  • Experience with event/program planning.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.