Financial Assistant Law School

22 Nov 2018
End of advertisement period
22 Jan 2019
Contract Type
Full Time

Position Focus:

Reporting to the Operations Manager, provide a high level of business and financial support services to the faculty, students, and staff served by the Law School Business Office.

Review and process transactions, monitor financial activity, and provide support for faculty, student, department, and center activities, funded by GA, gift, endowment and grants. Assist faculty, students, departments and centers with researching and resolving issues related to their operations. Identify research and correct questionable charges. Prepare accounting transfers for month-end activities, year-end close, inter-departmental transfers and error correction. Verify and deposit cash receipts. 

Essential Duties

  1. Drafts preliminary financial sections of proposals.
  2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations.
  3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures.
  4. Serves as the principal source of information on financial policies and procedures and financial activity.
  5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses.
  6. Oversees and instructs support staff.
  7. Oversees the maintenance of financial records and files.
  8. Assists with the development and implementation of systems and procedures.
  9. May calculate weekly payroll for department staff.
  10. Performs clerical functions incidental to accounting activities. 

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Proven accuracy and attention to detail; excellent organizational skills; effective oral and written communications skills. Customer Service focus with ability to respond to needs in a consistent and timely manner.

Required Skill/Ability 2:

Demonstrated ability to handle multiple tasks, prioritize workload and consistently meet routine production and processing deadlines.

Required Skill/Ability 3:

Demonstrated ability to analyze and resolve complex issues with prudent and professional judgment and discretion.

Required Skill/Ability 4:

Demonstrated ability to work independently, as well as contribute to a team. Excellent attendance record.

Required Skill/Ability 5:

Well- developed computer skills including intermediate ability with Microsoft Word and Excel. Ability to work with databases and conduct web based searches.

Preferred Education, Experience and Skills:

Experience with bookkeeping and general accounting practices; knowledge of Yale’s administrative policies and procedures; proficiency with Workday financial applications.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: