Part Time Administrative Coordinator

Pennsylvania United States
20 Nov 2018
End of advertisement period
20 Jan 2019
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.


Coordinator will provide coordination and administrative support for the Penn Initiative for the Study of Markets (PISM) which includes overseeing all duties associated with the PISM distinguished visitors. Such tasks include promoting the events by advertising to the faculty, visitors, graduate, and undergraduate students in the Department of Economics or other related departments; manage hotel and travel arrangements for the guest; processing the guest’s travel receipts for reimbursement or payment of honorarium; meeting the guest on-campus and preparing his or her office space; reserving a room and presentation equipment for the event through the Vice Provost for University Life (VPUL) or Wharton; attending the event to take photographs, set-up a projector, and ensure smooth execution; assisting in writing the guest’s itinerary; manage the PISM budget and write annual report, and performing other duties as needed.


High School Degree and 5 years to 7 years of experience or equivalent combination of education and experience is required. A Bachelor’s degree is strongly preferred. Must be professional, with strong organizational skills and attention to detail. The ideal candidate should be comfortable with Microsoft Office, especially Word and Excel. Experience with Concur and Ben Financial purchasing system preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.