Research Administrator

Location
California, United States
Posted
07 Dec 2018
End of advertisement period
07 Feb 2019
Ref
81216
Contract Type
Permanent
Hours
Full Time

Stanford University, Department of Anesthesiology, Pain & Perioperative Medicine is seeking a Research Administrator to work under guidance to manage the proposal preparation and/or post award activities on less complex sponsored projects, such as federal grants, foundation grants, and simple industrial contracts.  Other duties involve responsibility for financial operations and reimbursement process during peak times and to cover staff absences.  Also serves as a key financial resource for department regarding reimbursement and purchasing transactions.  Participate in department training initiatives.

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Duties Include:

  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. Responsible for budgeting, proposals, early award set-up, monitor accounts as requested by PI.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
  • Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
  • Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators. Responsible for journals/labor distribution, salary calculations; conduct regular meetings with faculty in preparation for and prepare final documents for PI signature for quarterly certification. Review for budget/contract allow-ability.
  • Download and monitor reports supporting project status, and use forecasting and decision aides under guidance. Monitor expenditures and budget for all projects assigned and report status to faculty
  • Participate in contract closeout process and audit inquiries; submit final reports and certificates.
  • Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
  • Participate in and contribute to process improvements and group projects.

*Other duties may also be assigned

Education & Experience: (Required)

  • Bachelor's degree and one year of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities: (Required)

  • Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
  • Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
  • Willingness and ability to understand and interpret university policies and procedures.
  • Excellent oral, written, and verbal communication skills.
  • Excellent analytical skills; demonstrated expertise in Excel and web-based tools. 
  • Strong accounting skills; knowledge of basic accounting principles.
  • Ability to complete Cardinal Curriculum I and II while in position.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek assistance when needed. 
  • Excellent time management and organizational skills.

Certifications and Licenses:

  • Cardinal Curriculum I and II must be completed to remain in this position.

Physical Requirements:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds. 

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.