Administrative Assistant

Massachusetts, United States
27 Nov 2018
End of advertisement period
27 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IIPlasma Science and Fusion Center (FSFC)-Scholarly Publishing and Academic Resources Coalition (SPARC), to be responsible for providing administrative support to the SPARC principal investigator and the sponsor relations manager. Responsibilities will include scheduling and arranging high-level meetings and events (i.e., booking rooms, ordering refreshments, setup, breakdown, etc.); handling telephone inquiries and fielding questions from PSFC personnel, other MIT areas, and the public; making domestic and foreign travel arrangements and submitting online travel expense reports and related documents; developing and managing internal communications projects; using the MIT purchasing systems to procure goods and services, process requests for payment, and process invoices; typing, scanning, and photocopying materials; maintaining filing systems and project documentation; and maintaining office supplies. 

PSFC is an internationally recognized facility at the forefront of plasma physics and fusion energy research. It is undertaking searches for exceptional individuals who want to work in a fast-paced, team-oriented environment.  

Job Requirements

REQUIRED: high school diploma, at least three years’ direct/related experience; organizational skills; detail orientation; self-motivation; ability to manage a varied workload involving multiple tasks in parallel, under pressure of deadlines; flexibility and good judgment in the face of changing priorities and unplanned distractions; strong communication and interpersonal skills; and willingness to work with researchers, graduate students, and other staff to solve administrative problems and provide for their administrative needs. Must possess strong computer skills, including proficiency with Word, Excel, PowerPoint, Outlook (or similar calendar), email, and Acrobat; and the ability to identify and learn new programs/software as necessary. Seek someone who enjoys the challenge of working in a stimulating and fast-moving office environment.  Bachelor's degree preferred. Knowledge of MIT or similar research environment highly desirable.  Job #16784-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.