Office Assistant II

Massachusetts, United States
20 Nov 2018
End of advertisement period
20 Jan 2019
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

OFFICE ASSISTANT IIMIT Environmental Solutions Initiative, to join a committed and hard-working team focused on global environmental challenges. Will provide office support to the ESI team, especially the director; handle all scheduling requests and maintain calendars for the director and ESI staff; be responsible for all event-related logistics; maintain and investigate ideas to expand ESI’s communication capacities; and provide general administrative support.  Responsibilities include scheduling diverse appointments, meetings, and travel; answering requests for meetings; assisting with travel arrangements and processing of travel expense reports and reimbursements; working with vendors and MIT procurement to process payments; providing administrative office support to all members of ESI’s staff.; performing basic maintenance the ESI website and contracting with outside vendors for website development; assisting the director with communications; collecting content for, organizing, and sending monthly ESI email newsletter; collaborating with team members to ensure smooth operations; serving as a point-of-contact for all visitors and responding to in-person, telephone, and email inquiries; monitoring and ordering supplies/equipment; distributing mail; coordinating ESI events and group meetings on and off-campus, providing options for selecting venues, reserving space, procuring catering and others services, and communicating with attendees on all logistical and informational needs; and performing other duties as requested. 

The position has excellent prospects for growth as the ESI develops and expands. 

Job Requirements

REQUIRED:  high school diploma, one year of secretarial/office/administrative experience, strong organizational and written and oral communication skills, experience with MS Office, self-motivation, and interest in learning MIT systems and tools.  Bachelor’s degree preferred, as is an interest in and some knowledge of environmental issues.  Job #16782-3


MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.