Fellowship Program Coordinator

Location
California, United States
Posted
15 Nov 2018
End of advertisement period
15 Jan 2019
Ref
81172
Contract Type
Permanent
Hours
Full Time

DESCRIPTION:

The Center for Advanced Study in the Behavioral Sciences (CASBS) at Stanford University stimulates cutting edge social science on important societal problems. A national and international resource founded in 1954, CASBS convenes collaborative teams of researchers and practitioners that cut across the disciplinary boundaries of the social and behavioral sciences (anthropology, economics, history, political science, psychology, and sociology) but also the humanities, education, linguistics, communications, and the biological, natural, health, and computer sciences. The Center has a distinguished history of fellowship support for individual scholars and research projects through its renowned single-year residency program and its convening of multi-year collaborative projects with dynamic teams that are both interdisciplinary and inter-sectoral. It attracts world-class academics, industry leaders, and policy makers and analysts from the public, nonprofit, and private sectors. https://casbs.stanford.edu/

JOB PURPOSE:

Stanford University is currently seeking a Fellowship Program Coordinator to work with the Associate Director in the administration of the Center’s residential fellowship program, workshops, and other occasional program initiatives. The Fellowship Program Coordinator will provide administrative support with limited supervision. 

The standard schedule for this position is Monday through Friday, 8:00 a.m.-5:00 p.m.

CORE DUTIES*:

  • Coordinate all phases of the fellowship application process, monitoring submissions, review and selection.
  • Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, and administering logistics.
  • Compose and draft documents and correspondence for conferences and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

  • High school diploma and four years of administrative experience, or combination of education and relevant experience.
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

Preferred Education and Experience: 

  • Four-year college degree preferred.
  • Proven ability to work productively, collegially, and diplomatically in an environment with a diverse group of individuals.
  • Excellent sense of professionalism.
  • Previous experience at Stanford University or in another educational or university environment desirable.

Certifications and Licenses:

  • None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequent sitting.
  • Occasional standing/walking, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat/kneel/crawl.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. http://adminguide.stanford.edu

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

A background check will be required for all final candidates.