American Chemistry Society Coordinating Editor

California, United States
15 Nov 2018
End of advertisement period
15 Jan 2019
Contract Type
Full Time

Come join Stanford ChEM-H and Professor Carolyn Bertozzi as our American Chemistry Society (ACS) Coordinating Editor. In this role, you will be part of the support team for ACS Central Science, a high-impact, multidisciplinary, open-access journal from the American Chemical Society. You will support the Editor-in-Chief, Professor and ChEM-H Co-Director Carolyn Bertozzi, and be part of the Stanford ChEM-H team. Your duties will be wide ranging, but all in support of the ACS Central Science mission to publish top-quality chemistry research. Please submit both a resume and a cover letter when applying for this position.

About Stanford University

 Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. 

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and lifelong learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers

About Stanford ChEM-H

Stanford ChEM-H is a new interdisciplinary institute focused on connecting Chemistry, Engineering, and Medicine for Human Health. The institute was founded as a joint venture of the Schools of Medicine, Engineering, and Humanities and Sciences. The proximity of world-class biologists, chemists, engineers, and clinicians at Stanford presents a unique opportunity to study human biology at a molecular level, to translate this knowledge into groundbreaking products and services that promote healthy living, and to educate a new cadre of “physician-scientist-engineers” who will lead a rapidly evolving industry.


The ACS Coordinating Editor will be a fulltime employee of Stanford University housed within the operations team of Stanford ChEM-H and reporting to the Associate Director of ChEM-H. The Coordinating Editor will devote fulltime effort to administer, support, and manage a wide range of activities pertaining to the ACS Central Science editorial team and mission working directly with the Editor-in-Chief of ACS Central Science. This is a 1-year fixed term position.


  • Independently implement, administer and evaluate day-to-day activities that are administrative or editorial in nature for ACS Central Science and the Editor-in-Chief (EIC) by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the ACS Central Science editorial team.
  • Coordinate publication/editorial schedules, and monitor process in consultation with EIC.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of ACS Central Science. As appropriate, conduct research to provide the EIC with additional information regarding manuscript authors, subject areas, or potential candidates for new editors.
  • Use the ACS Web-based peer review management system, ACS Paragon Plus, to monitor and support the peer review process. Use the available reporting system to generate and distribute appropriate editorial reports as requested.
  • Review contents to be disseminated through websites and print publications in consultation with EIC.
  • Represent ACS Central Science and the EIC as the key contact for all editorial and administrative matters. Commit resources and provide information and/or training. Coordinate and facilitate publication process with writers, editors, photographers, vendors, and contractors. Represent ACS Central Science to external/internal stakeholders and constituencies, including journal editors, editorial advisory board members, and authors.
  • At the request of the EIC, assist in researching and/or drafting editorials and other frontmatter. Check editorials for accuracy, and use own judgment in critiquing the work.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences. 
  • Establish and maintain communication with ACS staff and external media outlets to facilitate promotion and information dissemination. 
  • Manage the communication of the EIC with journal editors, editorial advisory board members, and authors. Manage journal-related correspondence, organize international phone conferences with editors or authors; organize, schedule, and set up monthly calls with the editors. Assist with organizing the annual Editorial Advisory Board meeting. Assist the EIC with journal-related arrangements for travel and speaking engagements.
  • Develop budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

* - Other duties may also be assigned


Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated understanding of the principles, terminology, procedures, and best practices of communications, public relations, and editorial content.
  • Demonstrated ability to initiate and develop sources for features, news release, bulletin, etc.
  • Experience conducting source-gathering, interview administration, and performing research for appropriate contents and media.
  • Considerable experience editing manuscripts for form, content, style, and organization. 
  • Demonstrated ability to collaborate and advise editor on effective writing, publication, and information-giving techniques to reach target audiences.
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated ability to perform detailed work with high level of accuracy and attention to detail. 
  • Demonstrated excellent organizational skills including ability to prioritize own work and multi-task.
  • Demonstrated ability to take initiative and ownership of projects through completion.
  • Ability to communicate effectively both orally and in writing. 
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.

Certifications and Licenses:



  • Experience with scientific journal publishing and peer review process strongly preferred.


  • Constantly perform desk-based computer tasks. 
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone. 
  • Occasionally grasp forcefully, writing by hand.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Occasional work on evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.