Research Administrator

Location
California, United States
Posted
15 Nov 2018
End of advertisement period
15 Jan 2019
Ref
81176
Contract Type
Permanent
Hours
Full Time

The Department of Biomedical Data Science in the School of Medicine is seeking a Research Administrator 3 to join our team in this relatively new, and actively growing, department. We are seeking an experienced professional to partner with leadership and scientists to build out our research infrastructure and portfolio.

The Department was started in order to create an integrated field of biomedical data science, to recruit emerging talent in the field, to provide outstanding training to postdoctoral scholars and graduate students working in this area, and to provide and cultivate an intellectual home for collaborative research. As a basic science department, BDS is devoted to the development of novel computational and statistical methods for acquiring, representing, storing, and analyzing biological and clinical data at all scales. BDS is being built by coalescing Stanford experts in biostatics and bioinformatics into this new department, while simultaneously recruiting new members to the faculty. The Research Administrator will work with current Stanford faculty also with new faculty recruits who will transfer programs from their former institutions. 

The successful candidate will be able to work in a dynamic environment, under minimal supervision to manage the proposal preparation and post-award financial activities on grants, contracts, gifts, program projects, and federal grants, both routine and complex. As the Department grows, the research administration team will be expanded, meantime we will be in startup mode and team members will be expected to be flexible in supporting all areas of research administration.

Get in on the ground and join us to shape this new organization which is key to pursuing the School’s mission of Precision Health!

Because excellent written skills are required, a cover letter is expected to accompany the resume.

Duties include:

  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. 
  • Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. 
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. 
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. 
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. 
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates. 
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. 
  • Participate in and lead cross campus projects. 
  • Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. 
  • Strong accounting skills; knowledge of accounting principles.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. 
  • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. 
  • Expert in project management, including managing international collaborations and complex multi-sub award contracts. 
  • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. 
  • Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

  • Cardinal Curriculum I and II must be completed to remain in this position. 
  • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired. 

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds. 

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.